Office Manager

Base pay range

$60,000.00/yr - $80,000.00/yr

Job Description:

• Lead, coach, and develop a high-performing administrative team—hiring, training, and inspiring staff to reach their full potential.
• Design, implement, and continuously refine office policies, systems, and procedures to drive efficiency and scalability.
• Handle sensitive information with the utmost integrity, professionalism, and discretion.
• Run weekly team meetings to monitor workflow, forecast staffing needs, and align on priorities.
• Partner with the Director of Administration on monthly labor accruals and cost reallocations to ensure financial accuracy.
• Oversee the preparation and review of month-end reports, metrics, and reconciliations.
• Record and review monthly bank reconciliations in Quick Books and monitor cash flow with precision—preparing weekly cash assessments for ownership review.
• Support accounts payable and receivable functions, jumping in where needed to keep deadlines on track.
• Assist with monthly invoicing to clients when required, ensuring accuracy and timeliness.

• Proficiency in Microsoft Excel, Outlook, and Word, with the ability to learn new systems quickly.
• Hands-on experience with Quick Books.
• Proven success working in a fast-paced, dynamic environment.
• Strong organizational skills and the ability to juggle competing priorities without dropping details.
• Prior administrative experience in accounts payable, receivable, and payroll (preferred but not required).
• A proactive mindset—someone who doesn’t just manage tasks but drives improvement.

• Not Applicable

• Full-time

• Other

• Staffing and Recruiting