Receptionist, Administrative/Clerical
Job in
Lake Worth, Palm Beach County, Florida, 33462, USA
Listed on 2026-03-11
Listing for:
West Construction, Inc.
Full Time
position Listed on 2026-03-11
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.
CLASSIFICATION: NON-EXEMPT
REPORTS TO:
OFFICE MANAGER
NO OUT OF STATE RESUMES
OVERVIEWThis position exists to manage the flow of calls and walk-ins to the office.
RESPONSIBILITIES
* Greet and welcome guests as soon as they arrive at the office.
* Answer, screen, and direct incoming calls, take and relay messages, and provide info to callers.
* Receive mail and coordinate with Office Manager
* Monday mornings check outdoor mailbox for Office Manager
* Maintain log with signatures when distributing checks
* Receive rent checks for Accounting Manager, send email when received
* Maintain confidentiality and show discretion.
* Coordinate all deliveries with Office Manager and Warehouse. Print labels from an Asset Cloud Program
* Maintain Certificate of Insurances for all subcontractors and vendors in Sage
* Maintain Equipment Platform in Sage with all repairs of equipment working with Procurement Department
* Handle administrative requests and queries from managers. Provide general administrative and clerical support.
* Maintain staff's calendar
QUALIFICATIONS
* Must have a HS Diploma
* 3+ years' experience as a receptionist required.
* Superb written and verbal communication skills
* Strong Organizational skills with the ability to multi-task
* Proficiency in MS Office (MS Excel, MS Word, and Outlook)
* Ability to prioritize work and time management capability
* Attention to detail and problem-solving skills
* Professional Customer Service Attitude and appearance
* Ability to be resourceful and proactive when issues arise
* Reliability and timeliness. xrlwcon
* Represent the organization in an ethical and professional manner
* Proven work experience as a Receptionist or Secretary
* Ability to read, write, and speak in English. Spanish a plus but not required
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