Payroll Tax and Compliance Administrator

Payroll Tax And Compliance Administrator

We are looking for a skilled Payroll Tax and Compliance Administrator to join our client's team in Lake Oswego, Oregon. This is a long-term contract position that requires expertise in payroll tax processes, compliance, and reporting for multi-state operations. The ideal candidate will play a key role in ensuring accurate tax filings, reconciling payroll entries, and improving payroll functions across multiple entities.

• Prepare and file weekly tax deposits and ensure timely payments.
• Manage quarterly payroll tax reporting, including forms such as 940s and 941s.
• Address tax notices and resolve retrospective compliance issues.
• Align prospective payroll and tax processes, ensuring readiness for upcoming reporting periods.
• Handle workers' compensation reporting and documentation.
• Reconcile payroll entries to the general ledger to ensure accuracy.
• Access and navigate state websites to file tax reports and maintain compliance.
• Oversee tax filings for multi-state operations.
• Streamline payroll functions and processes to improve efficiency across six entities.
• Support payroll operations for approximately 3,000 employees.

• Proven experience in full‑cycle payroll and payroll tax administration.
• Expertise in handling multi‑state payroll operations and compliance.
• Strong knowledge of payroll tax deposits and reporting processes.
• Familiarity with workers' compensation reporting requirements.
• Ability to reconcile payroll entries to the general ledger.
• Experience managing payroll for large employee bases, ranging from 1,000 to 3,000 employees.
• Excellent organizational and problem‑solving skills with a focus on streamlining processes.

Benefits are available including medical, vision, dental, life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. The amount of Choice Time Off (CTO) received varies based on years of service and is pro‑rated based on the hours worked per week.

A new FTEP employee earns up to 13 days of CTO and up to 10 paid holidays per calendar year.