Payroll Tax and Compliance Administrator

Overview

Build What Matters. Create What’s Next. Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we’ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you’ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join Us And Benefit From

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We’re hiring across all departments. Discover your future with us.

The Payroll Tax and Compliance Administrator maintains federal and state regulatory requirements for multiple entities. This position is responsible for weekly and biweekly tax withholding payments, monthly and quarterly regulatory filings, auditing payroll records for accuracy, and responding to regulatory inquiries. The Tax and Compliance Administrator is also responsible for tracking and reporting workers compensation amounts to insurance carriers. Additionally, the Tax and Compliance Administrator will support the union payroll department, complete annual W-2 processing, and fulfill other duties as assigned.

The Tax and Compliance Administrator reports to the CFO but will work with the company’s Controller on a day-to-day basis.

• Direct and oversee the company’s federal and multi-state (primarily OR and WA) payroll tax compliance for multiple entities.
• Interpret and apply complex federal, state, and local payroll tax laws and union agreements.
• Lead preparation and coordination for accurate and timely monthly, quarterly, and annual federal, city and state filings for multiple entities.
• Evaluate payroll tax risk exposure and recommend corrective actions to senior leadership.
• Lead annual W2 processing for craft employee payroll.
• Manage workers compensation auditors to comply with regular audits associated with company wide and/or project-based workers compensation policies (e.g., Owner Controlled Insurance Policy or Contractor Controlled Insurance Policy).
• Provide oversight and guidance to craft payroll functions, processing final/layoff payments for craft employees, processing labor cost transfers, and weekly craft payroll processing.
• Collaborate cross-functionally with Finance and leadership to ensure regulatory compliance and operational alignment.
• Serve as internal compliance advisor on payroll tax matters.
• Provide outstanding service through timely and effective follow-ups and communications with both internal and external customers.

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Two-year associate degree with focus on accounting/bookkeeping or direct experience equivalent is required.
• 5+ years of experience in similar accounting role (i.e. payroll processing/compliance) is preferred.
• Certified Payroll Professional designation preferred, but not required.
• Knowledge of state, federal, local tax regulations and union agreement compliance is preferred.
• Proficient working knowledge of Microsoft Word 2016, Excel 2016, Outlook 2016, and ability to work well within a network environment.
• Experience/working knowledge of accounting software JD Edwards or similar ERP software is preferred.
• Ability to function in a deadline-oriented environment.
• Ability to work multiple tasks simultaneously.
• Strong team player, self-starter, flexible and able to work well with a variety of…