Executive Assistant

Executive Assistant to the CEO

Location: Hybrid

Level: Expert / C‑Suite Support

Experience: 7–10+ years supporting CEOs or executives

• A high‑growth, investor‑backed organization is seeking an exceptional Executive Assistant (EA) to the CEO — a strategic, trusted partner who thrives in a fast‑paced, high‑stakes environment. This role is mission‑critical, enabling executive speed, elevating decision quality, and maintaining organizational cadence at the highest level.
• You will support a high‑energy CEO and collaborate closely with leadership, managing complex logistics, information flow, and executive operations with precision, discretion, and urgency. This position requires autonomy, impeccable judgment, and strong proficiency with modern AI tools to enhance productivity and streamline workflows.
• If you excel under pressure, anticipate needs before they arise, and operate with absolute confidentiality, this is a rare opportunity to support a CEO at the center of a dynamic, investor‑facing environment.

Executive Time, Calendar & Priority Management

• Own and proactively manage a high‑density, rapidly shifting CEO calendar
• Prioritize time based on strategic impact, Board cadence, and business urgency
• Anticipate conflicts and re‑sequence schedules with speed and accuracy
• Coordinate seamlessly across time zones and stakeholders

Travel & Logistics

• Plan and manage complex domestic and international travel
• Build multi‑city itineraries with contingency planning
• Ensure travel efficiency and alignment with CEO preferences
• Minimize disruption and maximize productivity while on the move

Email & Executive Communications

• Triage and manage the CEO’s inbox with discretion and sound judgment
• Draft communications, flag urgent issues, and escalate appropriately
• Communicate professionally on behalf of the CEO when needed

Board & Executive Meeting Support

• Coordinate Board meetings, executive sessions, and leadership offsites
• Manage agendas, logistics, materials, and follow‑ups
• Support secure preparation and distribution of Board decks
• Interface confidently with Board members and leaders

Expense & Administrative Management

• Manage CEO and C‑Suite expense reporting with accuracy and timeliness
• Ensure compliance with internal policies and audit requirements

Facility & Office Management

• Oversee executive office operations and facility needs
• Coordinate vendors, access, and office logistics

AI‑Enabled Productivity & Process Optimization

• Use AI tools for scheduling optimization, summarization, prioritization, and workflow automation
• Continuously improve executive support processes through technology and systems thinking

Confidentiality & Judgment

• Handle highly sensitive information with absolute discretion
• Exercise mature judgment in ambiguous, high‑pressure situations

• Bachelor’s degree required
• 7–10+ years supporting CEOs or C‑suite executives
• Proven success supporting high‑speed, high‑demand leaders
• Advanced proficiency in Outlook, Teams, Microsoft Office, and expense systems (Concur or similar)
• Strong experience with domestic and international travel coordination
• High comfort level with AI tools and emerging productivity technologies
• Experience interfacing with private equity firms or outside investors strongly preferred
• Ability to support multiple executives as needed
• Exceptional calendar management, communication, and organizational skills
• Ability to work flexible hours based on executive travel and time zones

• Hybrid schedule (details provided during interview process)
• Flexibility is essential — executives travel frequently across time zones
• Occasional off‑hours support required (such as travel disruptions or urgent schedule changes)
• High‑visibility role with significant interaction with investors and leadership

This role is the operational backbone of the executive office. You will directly influence the CEO’s effectiveness, organizational alignment, and the company’s ability to move quickly and strategically. If you thrive in complexity, enjoy being indispensable, and excel in high‑stakes environments, this opportunity offers meaningful impact…