Accounts Payable Analyst

Duties and Responsibilities

• Process and maintain accurate Accounts Payable (AP) records, including invoices, expense reports, contracts, purchase requisitions, purchase orders, electronic payments, and checks issued by the company.
• Review AP payment documents for mathematical accuracy, appropriate account coding, sufficient supporting documentation, and proper authorization in accordance with company policies and procedures.
• Resolve discrepancies related to purchase requisition, purchase order, and invoice processing, and assist other department staff with AP-related issues.
• Monitor employee charges to company credit cards for compliance with company policies and procedures.
• Maintain strict compliance with JSOX internal control requirements and reinforce company policies.
• Organize and maintain accurate and complete backup files for research, reference, and audit purposes.
• Prepare AP-related reports, reconciliations, and summaries for supervisors and management.
• Maintain and analyze the Purchase Price Variance (PPV) log to identify cost impacts, support variance analysis, and provide data for management review.
• Monitor vendor accounts to ensure timely payments and accurate, complete account data.
• Identify, correct, and document accounting or data entry errors as needed; multitask and work under time constraints.
• Provide customer service to vendors and serve as the primary point of contact for AP inquiries.
• Provide administrative, operational, and financial support to the joint venture company, KMRF, including vendor invoice payments, corporate card administration, and AP-related inquiries.
• Gather, verify, and maintain accurate vendor/contractor information for 1099 reporting purposes; assist with year-end closing activities related to 1099 reporting; respond to inquiries regarding 1099 forms.
• Assist with unclaimed property and escheatment processes.
• Ensure compliance with cybersecurity protocols when handling financial information, vendor bank setups, and account change verifications.
• Safeguard company assets by maintaining strict internal controls, verifying banking information, and preventing unauthorized transactions.
• Support external auditors by providing required documentation and explanations during audits; demonstrate integrity and sound judgment when handling confidential information.
• Perform other duties and special projects as assigned.

Associate’s degree in Accounting, Finance, or a related field required, along with a minimum of three (3) years of related experience and/or training in Accounts Payable or General Accounting. An extensive background in accounting practices and principles is required.

• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail oriented and deadline-driven, ensuring accuracy and timeliness in all work.
• Brings energy and enthusiasm to group or team efforts.
• Proficient in Microsoft Office applications (Excel, Word, Outlook) and experience with accounting or ERP systems preferred.
• Good communication skills and discretion are valuable assets.
• Experience with automated accounting systems preferred.
• Knowledge of SAP and SAP Concur Expense is a plus.

Salary: $26.00 - $28.00 per hour

Equal Opportunity Employer
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