Project Manager, Program ​/ Project Manager, Operations Manager

Under administrative direction, performs the more complex, advanced and senior level coordination, maintenance, management, and oversight of the engineering review and inspection process for assigned projects. The purpose of the position is to monitor the progress and assist in the execution of public works capital projects including planning, scheduling, coordinating, tracking, and administration; administer project from inception to completion including design, review, public input and meetings, bidding, contract management and project completion;

NPDES II compliance coordinator and administration of the capital improvement plan (CIP).

Position is non-exempt and eligible for overtime.

Contract and CIP Administration

• Oversee the services of professional consultants and contractors; determine project scope; prepare request for proposal and project scope of work; review, evaluate and recommend consultant; negotiate contracts; monitor consultant services to ensure compliance with professional engineering standards, mandated rules and regulations, contractual obligations and approved budgets.
• Manage public bid process and contract signing procedures; prepare bid tabulations and conduct pre-construction meetings, as necessary.
• This position will manage contracts that originate in both the Engineering and Public Works Departments.

Project Administration/Management

• Set up and update project schedule charts. Monitor and coordinate activities of contractors, consultants, committees, community organizations and users to keep project on planned schedule. Use project management scheduling software on larger projects.
• Manage the development of plans, schedules, and consultants for the timely coordination with outside parties ensuring project milestones are met and projects are delivered on-time.
• Manage and track the close-out phase of construction contracts and the documentation required for final project approval.
• Provide information to the public regarding construction projects; respond to questions and resolve complaints; prepare project notification correspondence to residents, businesses, and organizations impacted by projects.
• Coordinate project development and implementation activities with City staff, local and regional government public agencies, e.g., WSDOT, and private business organizations with a mutual or cooperative interest in assigned projects; prepare correspondence to present the City’s capital improvement program objectives.
• Review engineering and architectural design and construction plans, drawings, specifications, contract documents, cost estimates and related documents prepared by consulting engineers, architects and contractors for compliance with professional and City standards and practices; coordinate reviews with other departments and agencies.
• Grant application submittals and processing.

Financial Coordination

• Monitor and track local, state and federal grants and loans for capital improvement projects for compliance purposes; work with granting agencies to prepare project agreements and submit timely reimbursement requests.
• Ensure proper documentation of compliance with funding requirements, including environmental, prevailing wage, material testing and approval, ad and award procedures, right of way acquisition, and eligible project costs.

Environmental Programs Management

• Ensures that the City is complying with the Department of Ecology NPDES permit; implementation of the City’s NPDES Phase II Municipal Stormwater Permit and associated record keeping.
• Develop and maintain plans, policies and procedures for storm water activities in regard to regulatory agencies and changes in technology, including detention standards, water quality requirements, construction materials and design modifications.
• Coordinate spill response, spill investigation, spill clean-up and any enforcement actions with public works personnel as necessary; develop and implement an Illicit Discharge program.
• Plan and organize water quality activities of the Storm Water Program; assist the Public Works staff in the operation and maintenance of the City’s storm water conveyance system; assist with private development design…