OPS Administrative Assistant II

Requisition No: 867274

Agency: Florida Fish and Wildlife Conservation Commission

Pay Plan: Temp

Position Number:

Salary: $18.75 per hour for 1,920 hours per fiscal year

Location: North Central Regional Office, Lake City

Broadband Code: 43-6011-03

Region: North Central

County: Columbia

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy.

Our Mission:
Managing fish and wildlife resources for their long-term well-being and the benefit of people.

Values: dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment.

The Division of Habitat & Species Conservation is comprised of six Sections and two offices. This position works within the Wildlife and Habitat Management Section of the Division of Habitat and Species Conservation.

A high school diploma and six years of professional experience in administrative work. A bachelor’s degree can substitute for four of the six years’ experience.

Employment in this position is contingent upon a satisfactory criminal history record check.

Residency Requirement: none.

List of Subordinates Supervised: none.

• Offer inter-divisional secretarial support and assistance through participation as a member of the regional administrative team.
• Answer questions from callers and office visitors about the Commission, its programs, or fish and wildlife conservation. Provide excellent customer service.
• Process purchase order requisitions and invoices.
• Assist regional WHM staff with all facets of the purchasing process, including working directly with vendors.
• Coordinate with appropriate staff to process and issue special use permits for activities on wildlife management areas (WMAs). Coordinate with various Divisions/Sections and WHM staff to issue or invalidate permit applications based on comments from reviewers.
• Enter monthly reports into appropriate databases.
• Prepare, compose, and track correspondence (e.g., letters, memoranda, emails).
• Assist staff with questions regarding established policies and procedures to ensure compliance and consistency. Serve as liaison with field offices and personnel on administrative and clerical procedures.
• Organize, maintain and update electronic files of all project-related activities and personnel records.
• Assist with hiring and recruitment, including advertisements, arranging interviews and completing hiring documents.
• Provide routine clerical support including maintaining stocks of office supplies and photocopying.
• Facilitate meeting or travel arrangements and assist staff with preparing travel authorizations and reimbursement requests.
• Respond to requests for publications, rules, status of projects and other information.
• Complete other duties as assigned. Assist other sections, offices, or divisions when needed.

• Knowledge of personal computers, typing, filing and records retention.
• Knowledge and basic proficiency with Microsoft applications including Word, Excel, Outlook and SharePoint.
• Knowledge of office management techniques, proper use of grammar, spelling and punctuation.
• Ability to prioritize work assignments, multi-task and work independently.
• Ability to compile and disseminate reports and communicate both verbally and in writing with both external and internal customers.
• Skills in organization and attention to detail.
• Skills in developing and processing correspondence.
• Secretarial, accounting or business experience.
• Ability to provide excellent customer service and participate productively in teams.
• Ability to work well with minimal supervision.

In addition to submitting an electronic State of Florida employment application and completing the qualifying questions, please attach a cover letter. This…