Facilities Management Director - Deadline
Listed on 2026-01-25
-
Management
Administrative Management, Operations Manager, General Management, Healthcare Management
POSITION DESCRIPTION
POSITION TITLE: FACILITIES MANAGEMENT DIRECTOR
DIVISION
: FACILITIES MANAGEMENT
CLASSIFICATION: EXEMPT
APPROVED BY: HUMAN RESOURCES
REPORTING RELATIONSHIPS
POSITION
REPORTS TO:
EXECUTIVE DIRECTOR
POSITIONS SUPERVISED: WAREHOUSE MANAGER, LEAD MAINTENANCE TECHNICIAN
POSITION PURPOSEResponsible for planning, organizing, and directing Facilities Management Division activities. Develops related budgets, oversees facility-related contracts, procures furniture and equipment, handles third party service contracts and directs maintenance procedures. Ensures all buildings, grounds and equipment are well maintained and in optimal working condition. Develops and implements departmental policies and procedures and ensures that all operations are in accordance with established health and safety regulations.
Ensures furniture, equipment and services purchased are of acceptable quality at the least possible cost. Is a member of the Senior Management Team and keeps Senior Staff well-informed of area activities and significant problems. Trains, directs and appraises assigned personnel.
- Assists Senior Management Team in developing short and long term goals and plans. Assists with long term budget projections.
- Executes established operational goals and ensures system-wide plans are supported.
- Assists in developing policies and procedures for facilities operations. Conducts periodic reviews of existing policies and procedures to ensure maximum efficiency.
- Serves on advisory boards and committees as requested.
- Works with Calcasieu Parish Police Jury Facilities Management Department on capital projects and improvements.
- Coordinates and arranges third party services of maintenance contractors, suppliers, vendors, etc.
- Ensures the security of all Library facilities. Conducts scheduled inspections of security systems and implements improvements as necessary.
- Liaison to Calcasieu Parish Sheriff’s Office for scheduling deputies, relaying Library policies and procedures, and ensuring work is completed in accordance with established policies and procedures.
- Manages space planning. Ensures the facility layout will accommodate present and future operational and space requirements.
- Conducts periodic inspections of facilities, assesses problems and needs, and implements improvements in operations as appropriate.
- Coordinates maintenance activities. Ensures facilities are clean and well-maintained. Directs preventive maintenance procedures as appropriate.
- Liaison to janitorial services contractor for scheduling staff and ensuring work is completed efficiently and in accordance with established specifications.
- Ensures facility operations are in compliance with established procedures, policies, regulations and codes.
- Completes financial forecasting duties, and generates and updates schedules for building expenditures.
- Maintains archival records of existing facilities, emergency manuals and system-wide management maintenance program.
- Ensures compliance with legal regulations. Completes semi-annual ADA inspections and updates monthly reports as appropriate.
- Ensures facilities operations are cost-effective, efficient, and within established budget constraints.
- Oversees the procurement of furnishings and equipment in accordance with budget planning.
- Selects and secures Library vehicles.
- Researches vendors, contractors, and suppliers to ensure that equipment and services are of acceptable quality, competitively priced, and delivered on time.
- Ensures all maintenance agreements and leases are current.
- Ensures billing discrepancies are promptly tracked and resolved.
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