Student Records Specialist

Overview

McNeese State University invites applicants to apply for the position of Student Records Specialist in the Office of Admissions. This is a full-time, 12–month, unclassified, position. The position is available immediately.

Position Number: U99970

SALARY: $36,000

REPORTING AUTHORITY: Director of Admissions

DEADLINE: Position will remain open until filled.

For the application process, applicants MUST complete an electronic application and upload required documents listed below:

• Letter of Application (Cover Letter)
• Resume
• Three Professional References (Include: name, phone number, and e-mail address)
• Unofficial Transcripts

All completed application packets including all items listed above will be reviewed.

All job offers are contingent upon the successful result of a criminal background check and receipt of official transcript(s) if applicable.

To apply for this vacancy, click on the “APPLY” button at the top of the advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Questions regarding this position may be directed to the Chair:

Kourtney Istre at kistre

Office of Human Resources Contact:

Kim Dronett, HR Analyst/Recruitment

kdronett or

• Process applications for all undergraduate transfer, readmit, and visiting students
• Determine admissibility of applicants by adhering to and independently applying rules, policies, and regulations mandated by the Louisiana Board of Regents, the Louisiana Legislature, the University of Louisiana System, and McNeese State University
• Compute grade point averages to equate with University standards. Scrutinize applicant data to determine residency, classification, entry status, eligibility, transferability of credit, and the need for additional documentation
• Enter prospective student data into the Student Information System and/or CRM system as well as maintain and run reports on applicants
• Maintain current knowledge of Banner (SIS), Recruit (CRM), BDM (scanning system), Argos, and other systems used by the University
• Process incoming and outgoing mail for the Admissions Department. Code, scan, and index documents into the BDM. Download official electronic transcripts through certified databases and index them into the student’s electronic file
• Assist prospective students in person, over the phone, via text, and via email
• Work closely with faculty and staff to assist prospective students with the admission and advising process
• All duties shall be conducted in a manner which provides a positive reflection of the University
• Complete all other duties as assigned by the Director of Admissions or the Executive Director for Enrollment Management

• Required
  :
  • Bachelor’s degree from a regionally accredited institution
  • Self-starter with the ability to exercise initiative, independence, and maturity as well as function with limited supervisory intervention
  • Attentiveness to detail and ability to work independently
  • Excellent oral and written communication and interpersonal skills including the ability to generate clear, concise, and grammatically correct business correspondence and other documents
  • Strong organizational skills, with the ability to prioritize multiple requests and handle them in an efficient and timely manner
  • Strong analytical and problem-solving skills
  • Commitment to customer service and teamwork
  • Ability to understand, communicate, and abide by federal and university guidelines regarding student record confidentiality requirements
  • Proficiency in the use of computers; knowledge of word processing, spreadsheet, and database applications; and ability to search and obtain information from the internet

• Experience with Ellucian Banner
• Experience in a professional office

McNeese State University, located in Lake Charles, Louisiana, is a public…