Sales and Marketing Coordinator

Overview

The Sales & Marketing Coordinator is a hybrid position supporting marketing coordination (approximately 70%) and sales support (approximately 30%). This role works closely with Account Executives, internal teams, contractors, vendors, and clients to keep projects, campaigns, and sales efforts organized and moving forward.

This role is ideal for someone who:

• Thrives in a dynamic environment and is adaptable to change
• Enjoys building systems and improving processes
• Brings clarity and structure to complex situations

Rally Marketing is a strategic digital marketing firm that partners with businesses to build sustainable growth through thoughtful planning, strong execution, and clear communication. We pride ourselves on delivering top-notch marketing strategies dedicated to helping brands form lasting connections with their audience online.

We’re looking for a Sales & Marketing Coordinator who is comfortable effecting change, creating structure, and helping teams and clients stay aligned as we grow. Rally with us!

Marketing Coordination (70%)

• Schedule and manage social media posts using approved tools
• Implement and schedule email marketing campaigns and newsletters
• Coordinate campaigns by organizing assets, approvals, timelines, and deliverables
• Set up projects, tasks, and deadlines in project management tools
• Coordinate work with contractors and vendors to ensure expectations and timelines are met
• Support events, promotions, and special campaigns
• Communicate with clients regarding timelines, assets, and campaign updates
• Maintain and update CRM records (Accelo or similar; training provided)
• Assist Account Executive with proposal and estimate preparation
• Support upsell and cross-sell efforts for existing clients
• Help ensure smooth coordination between sales and marketing teams

• 6+ years of experience in marketing coordination, sales support, project coordination, account management, or similar roles
• Digital marketing industry knowledge/experience preferred
• Strong organizational and follow-through skills
• Clear, confident written and verbal communication
• Comfortable working directly with clients, contractors, and vendors
• Proactive and accountable; you see gaps and take ownership
• Able to work well across different personalities and roles
• Comfortable using (or quickly learning) tools such as: CRM systems, project management platforms, Google Workspace, social media scheduling tools, email marketing platforms (e.g., Mail Chimp), Canva or similar tools, ChatGPT or other AI tools to improve efficiency