Staff Accountant- AP & Payroll

Job Description:
Staff Accountant – AP & Payroll

FLSA Status: Exempt, Full-Time

Supervision Received: Accounting Manager

Supervision Exercised: N/A

The Staff Accountant – Payroll & AP supports the financial operations of Louisiana Orthopaedic Specialists by managing accounts payable and assisting in payroll and benefits administration. Core responsibilities include processing vendor invoices, reconciling AP transactions, and supporting bi‑weekly payroll processing. This role works collaboratively with the HR and Finance teams to ensure timely, accurate financial transactions and compliance with internal policies.

The ideal candidate holds a bachelor’s degree in accounting or finance, has up to two years of relevant experience, and is proficient in Quick Books or comparable accounting software.

• Bachelor’s degree in accounting or finance (required)
• 1-2 years’ experience in public accounting (preferred)
• Quick Books Desktop (required)
• HRIS software familiarity (preferred)

• Manage vendor relationships by processing and verifying invoices for accuracy, ensuring timely payments, managing float, and negotiating payment terms
• Reconcile statements, communicate discrepancies, and maintain compliance with company policies and financial regulations
• Collaborate with Accounting Manager to develop and implement procedures that optimize cash flow management
• Establish and maintain W-9 documentation and vendor master files
• Coordinate with vendors on payment disputes and credit memos
• Maintain accurate records of all financial transactions with particular focus on accounts payable documentation, including purchases, service fees, and vendor payments
• Maintain organized digital and physical filing systems for all financial documents
• Ensure payments are made according to company policy and legal regulation, by implementing thorough checks and balances to prevent fraudulent activity
• Identify potential risks within the AP process and take proactive measures to minimize them through practices like invoice verification, approval procedures, segregation of duties, and regular audits
• Support Accounting Manager in preparing financial reports and analysis by maintaining accurate and timely records, flagging variances, and suggesting process improvements
• Assist with bank reconciliations

• Responsible for bi-weekly payroll processing (300 EEs) for multiple departments and entities, working with HR to audit payroll record changes and ensure accurate pay statements
• Responsible for filing all payroll records for multiple departments and entities
• Responsible for submitting bi-weekly 401k retirement savings contributions timely and accurately, according to plan documents
• Participates in annual 401k audit with third-party auditors
• Responsible for employee benefit payables
• Supports HR Manager by assisting with answering payroll and benefits employee inquiries

• Proficient to Advanced Microsoft Excel skills
• Strong attention to detail/ Data Integrity/ Reconciliation and error resolution
• Ability to work independently and manage tasks with minimal supervision
• Accounts payable management
• Payroll processing
• Confidentiality and discretion
• Cross functional collaboration
• Written and verbal communication

• Requires sitting and standing associated with a typical office environment. Some bending and stretching are required.
• Manual dexterity using a calculator and computer keyboard.
• Some bending and stretching are required.

• Normal office environment