Construction Administrative Assistant - Freitag-Weinhardt, Inc.

Freitag-Weinhardt, Inc. – Administrative Assistant

Our nearly 140 years of building communities in which we work and play, started with one man and one dream. Today, we are a company that puts People First by providing Meaningful Partnerships
, insisting on making a Positive Community Impact
, with Safety Always
, all with a Learn-Do-Share mentality. Freitag-Weinhardt is an industry leader with a culture of doing the right things for our employees, partners, clients, and community. We have an excellent reputation in the construction industry and have enjoyed steady growth and strong financial performances for many years. Freitag-Weinhardt professionals turn the conceptual, and sometimes seemingly impossible, into fully completed, innovative spaces where life happens.

We are looking for the right person to join our team as an Administrative Assistant
. Is that you? If so, we want to talk to you!

As an Administrative Assistant, your key responsibility will be to serve as a vital team member supporting daily administrative operations associated with work orders, time tracking, and coordination with project teams. By maintaining a positive and cooperative attitude, this position contributes to the overall success of each department and the company as a whole.

• Print, organize, and label work orders from SAP by craft.
• Enter daily closing notes for all crafts in the SAP system, including crew details and work completed.
• Maintain timesheets for craft foremen and crews, ensuring time entered into SAP matches time submitted to the main office.
• Assist with work order tracking, billing coordination, and resolving discrepancies with foremen or coordinators.
• Review and correct work order errors, including missing or incorrect numbers, hours, or classifications.
• Maintain office supply inventory and support general administrative tasks as needed.

• Comfortable at the table with all levels of leadership
• Collaborator
• Integrity
• Organized and systematic
• Proactive problem solver with outstanding interpersonal skills
• Commitment to excellence

• Experience working with Microsoft Office Suite and Windows-based systems.
• Experience with data entry and administrative coordination in a fast-paced environment.
• Ability to learn and work within SAP systems for work order management and time entry.
• Strong attention to detail, particularly when working with work orders, timesheets, and daily notes.
• Ability to communicate effectively with craft foremen, coordinators, and office staff to resolve discrepancies.
• Ability to stay organized while managing multiple administrative tasks simultaneously.
• Associate degree preferred but not required.
• Ability to multi-task, remain flexible, and be dependable.

Freitag-Weinhardt Offers a Unique Opportunity For The Right Person To Experience a Variety Of Project Work. Working At Freitag, You Can Expect

• A competitive compensation package.
• A comprehensive benefits package to include medical, dental, vision, and 401K match.
• Basic life insurance and short-term & long-term disability insurance is paid for by Freitag-Weinhardt.
• Discretionary yearly bonus program.
• A generous PTO bank.