Office Coordinator - Resource Development

Overview

The Office Coordinator – Resource Development is responsible for the integrity of the data that supports regional fundraising (Raiser's Edge); the compliance of the Development Office with Foundation and College financial and administrative policies and procedures; the administration of certain Foundation-based programs; and the logistics of events and activities related to donor cultivation, donor recognition, stewardship of gifts, and alumni affairs.

The Development Office & Campus Events Coordinator also performs the financial accounting for the department, assists in designing and implementing acquisition, cultivation and stewardship programs (involves direct interaction with key donors), may be the primary contact for certain prospects and donors and may secure gifts, oversee the Foundation's role in scholarship administration, hires and supervises an intern and work-study student, and provides data and analysis for fundraising budget.

Also serves as assistant to the Executive Director of Resource Development.

With minimal on-site supervision, answer incoming calls to the College. Take messages as needed and appropriate.

• Maintain data about prospects, alumni, and donors in Ivy Connect.
• Maintain data and information in Ivy Connect about the activities of the Executive Director and Development Director.
• Perform mailings and other communications related to annual and internal fundraising campaigns. Maintain data and information in Ivy Connect about development events.
• Process gifts, pledges, payroll deductions and related communication to donors.
• Process requests for payments from the Foundation and reconcile credit card report. Process requests for reimbursement to various college departments from Foundation funds.
• Perform reconciliations necessary to track the Foundation budget and the Development Office college budget and provide data and analysis to prepare the budget.
• Respond to ad hoc requests for information in Ivy Connect.
• Work with Development Director on employee campaign.
• Organize the resources necessary to produce development events, including the assistance of other college departments, venue, program, invitations, name tags, catering, technology, and day-of-event tasks.
• Make travel arrangements, prepare travel requests and travel reimbursement and other expense reimbursement requests for development staff. Process incoming/outgoing mail. Hire and supervise intern or work-study student.
• Receive calls for the Development Office and assist callers with necessary information.
• Maintain inventories and order office supplies. Use Outlook and Microsoft Office to manage appointments, prepare letters, emails, and other communications and activities. Use Workday to pay invoices.
• Respond to requests from Executive Director to schedule meetings, respond to emails, prepare meeting materials, and other supporting activities.
• Perform all of the functions required of the development office for scholarship administration.
• Assist with Alumni Association. Recommends and designs new stewardship opportunities and vehicles.
• Performs analysis of data to recommend next steps for cultivation and stewardship (e.g. identifying donors who meet specific follow up).
• Other duties as assigned.
• Assist visitors and provide general College information. Refer specific inquiries to faculty and staff and direct visitors to appropriate offices.
• Responsible for notifying police, fire departments, security personnel and College facilities staff of emergency situations, including inappropriate persons in the building, while being cognizant of his/her personal safety. Follow-up with supervisor regarding occurrences and actions taken.
• Coordinate on campus events for the Development Office including room reservations, food requests, invitations, and meeting materials.
• Maintain and update office files, developing and revising filing system as needed to keep current and accurate records. Monitor office to maintain copier and printer paper, and office supplies.

• Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, , LTD, STD,…