Administrative Operations Coordinator

Administrative Operations Coordinator (Part-Time, 20–30 Hours/Week)

Location:

Flexible / Office & Field-Based
Compensation: $19.00–$29.50 per hour

Join a purpose-driven team that’s changing the way communities access healthcare. Birds Eye Medical is seeking a dependable and proactive Administrative Operations Coordinator to support our mobile clinic operations and vaccine management programs. This is an excellent opportunity for an organized professional who thrives in a dynamic environment and wants meaningful, flexible work that truly impacts lives.

In this pivotal role, you’ll ensure the smooth coordination and execution of our public health initiatives by handling a variety of administrative and logistical tasks:

• Oversee vaccine inventory and maintain accurate records.
• Organize and prepare vaccine totes for mobile clinics.
• Monitor and document cold-chain temperature control.
• Track usage and report discrepancies promptly.
• Participate in on-call rotations for time-sensitive vaccine needs.

• Coordinate hotel bookings and travel logistics for clinic staff.
• Verify mileage and hours, ensuring accurate documentation.
• Assist with team scheduling to keep operations running seamlessly.

• Process clinic paperwork and data entry for insurance and immunization records.
• Maintain organized, up-to-date digital and physical records.
• Prepare and upload CIS files and verification forms for clinic use.

• Pack, track, and restock clinic supplies.
• Maintain inventory and communicate replenishment needs.

• Associate’s degree or equivalent experience preferred.
• Proven administrative or operations experience, ideally in healthcare, logistics, or nonprofit settings.
• Strong organization and multitasking skills.
• Excellent communication and data entry accuracy.
• Comfort using standard office software and digital tools.
• Compassion, reliability, and a true service mindset.
• Willingness to occasionally travel and support mobile clinics.
• Available for flexible hours including some evenings and weekends.

• Average 20–30 hours per week (schedule varies weekly).
• Some on-call flexibility may be required.

• Meaningful Impact:
  Be part of a mission-driven team improving access to healthcare across communities.
• Flexible Part-Time
  
  Hours:
  
  Ideal for professionals seeking work-life balance.
• Growth & Support:
  Comprehensive paid training and ongoing development opportunities.
• Travel Perks:
  Mileage reimbursement and per diem for overnight trips.
• Competitive Benefits:
  • Paid sick leave
  • 401(k) with profit sharing
  • Collaborative, inclusive, and supportive team culture

Birds Eye Medical is dedicated to providing equitable access to essential healthcare services. We deliver innovative mobile health and immunization programs that strengthen public health systems and improve community well-being. Our culture is rooted in servant leadership, collaboration, and adaptability, where every team member contributes to making a meaningful difference.

If you’re ready to bring your organizational talent and compassion to a purpose-driven team, we’d love to hear from you.
Please submit your resume and a short cover letter highlighting your relevant experience.
Proof of COVID-19 vaccination is required for all employees.

Birds Eye Medical is an Equal Opportunity Employer committed to creating an inclusive environment for all employees.