Area Administrative Assistant

Job Summary

Responsible for maintaining electronic records on all employees in the region for training, safety, plant site‑specific, ISTC, Safety Council, etc. Process all invoices received for payment through the AP Invoice submission/Escalation form. Perform administrative functions pertaining to the operation of the company and the safety of company personnel.

• Maintain electronic records for all employees in the area including, but not limited to:
  • Training (Internal and OEM)
  • Safety & Quality (Internal & Customer specific)
  • ISNetworld/Safety Council/ISTC, etc.
  • Plant Site‑Specific
  • TWIC
  • OSHA training
• Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area.
  • Mobile Units
  • Calibrated Equipment
  • SIS Vehicles
  • Fork Lifts
  • PMI Locker/PMI Gun
• Assist with resolving AP/AR issues
• Set‑up new vendors and credit apps
• Reconcile credit card statements
• Handle all technician per diem for assigned facilities
• Data entry for service work with attention to detail and timely execution
• Input purchase orders for materials required to complete orders and issue POs to vendors
• Routinely communicate with vendors to monitor delivery dates
• Purchasing of Safety, shop, and office supplies for assigned facilities
• Answer phones, filing, and continuously improve processes for assigned facilities
• Other duties as assigned by Area Operation Director

• Education & Experience
  • HS Education or GED equivalent
  • Solid understanding of basic bookkeeping
• Skills & Abilities
  • Highly organized
  • Effective time‑management
  • Detail‑oriented
  • Self‑Motivated
  • Oracle
• Must be able to travel and have a clear driving record in accordance with company driving guidelines
• Clear background check and drug/alcohol screening

• Travel: less than 5%
• Lifting up to 20 pounds
• Bending, stooping, walking

• Entry level

• Full‑time

• Administrative
• Oil and Gas