Office Assistant

Job Description

We are seeking a dedicated Office Administrator responsible for processing inbound orders from the field. This role involves generating invoices, Bills of Lading (BOL), receipts, and scheduling shipments from the warehouse. The position also includes tasks such as two-match for accounts payable, expediting material to ensure timely delivery, verifying shipments on the floor, and conducting inventory control documentation. Additionally, the Office Administrator will provide quotes to the outside sales team.

• Process inbound orders received via email from the field.
• Generate invoices, Bills of Lading, and receipts.
• Schedule shipments from the warehouse.
• Conduct two-match for accounts payable and expedite materials to ensure on-time delivery.
• Verify shipments and perform inventory control documentation.
• Provide quotes to the outside sales team.

• 3+ years of office experience.
• 1+ year of experience in the manufacturing sector.
• Experience with order entry, accounts payable, and/or logistics/expediting.
• Proficient in MS Office with the ability to perform formulas in Excel.
• Experience with ERP systems, Excel, and Sage.
• High School Diploma.

• A degree is preferred.

The Office Administrator will work in a small office manufacturing environment with their own office space. Daily interaction with shipping and floor staff is required. The work hours are 1st Shift, from 7:30am to 4:00pm CST, and the dress code is business casual. The company offers excellent benefits, including being 100% employee‑owned, a 401K with matching, free healthcare, and bi‑annual bonuses.

This is a Contract to Hire position based out of La Porte, IN.

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&DD for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:
This is a fully onsite position in La Porte, IN. Final date to receive applications:
This position is anticipated to close on Mar 20, 2026.

Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.