Executive Assistant

Overview

Are you a master organizer, trusted confidant, and proactive problem-solver who thrives behind the scenes making big things happen? Do you love turning complexity into clarity—and supporting leaders who are making a real impact in the community?

The La Porte County Family YMCA is seeking a highly motivated Executive Assistant to the CEO to serve as a strategic partner, gatekeeper, and organizational force multiplier for our executive leadership and Board of Directors.

This is more than an administrative role—it’s a front-row seat to mission-driven leadership, community impact, and meaningful work that changes lives.

What You’ll Do

• Keep the CEO and leadership team focused, organized, and one step ahead
• Manage complex schedules, high-level meetings, and board communications
• Handle sensitive information with professionalism and discretion
• Drive efficiency through smart systems, strong follow-through, and attention to detail
• Support projects, events, and initiatives that strengthen our community

• Exceptionally organized, dependable, and detail-oriented
• Calm under pressure and confident working with strong personalities
• A clear communicator who anticipates needs and gets things done
• Mission-minded, values-driven, and excited to support a cause bigger than yourself

• Be part of a respected organization with a powerful community mission
• Work closely with executive leadership and influence meaningful outcomes
• Collaborate with a passionate team committed to service and impact

If you’re ready to bring your skills, professionalism, and heart to a role that truly matters, we’d love to hear from you.

This is a full time, salaried position with health insurance and paid time off. Apply today with your resume and a cover letter and help move our mission forward.

The Executive Assistant provides key administrative support to the CEO, Board of Directors, and leadership team to ensure smooth daily operations. This role manages schedules, meeting coordination, communication flow, and general office tasks while handling confidential information with care. The Executive Assistant supports the Y’s mission by helping leadership stay organized, informed, and focused on delivering impactful services to the community.

• Fulfill Y’s mission to put Christian principles into practice through programs that build healthy spirit, mind, and body for all.
• Promote and incorporate the YMCA’s core values and mission into all aspects of the job in the community.
• Provide comprehensive administrative support to the CEO and serve as the primary staff liaison to the Board of Directors, including scheduling meetings, preparing for board packets, taking minutes, and ensuring compliance with governance requirements.
• Manage complex calendars and priorities for the CEO, anticipating needs.
• Draft, proofread, and edit sensitive correspondence, reports, and presentations for internal and external stakeholders.
• Assist the business office with various administrative and accounting functions, such as processing invoices, tracking expenses, and ordering supplies.
• Support general staff practices including payroll and new hire processes.
• Plan, organize, and implement assigned special projects and cross-departmental initiatives, tracking progress and ensuring alignment with the organization's strategic plan.
• Develop and implement best practices and new workflows to improve operational efficiency and effectiveness across the association.
• Assist with the coordination of special events, fundraising activities, and recognition programs, including logistics and volunteer engagement.
• Serve as a member of the Association Leadership Team
• Participate as an active team member for overall advancement of the Association.
• All other duties as assigned.

Models and teaches the Y’s values. Ensures a high level of service with a commitment to changing lives. Provides volunteers with orientation, training, development, and recognition. Cultivates relationships to support fund-raising.

Champions inclusion activities, strategies, and initiatives. Builds relationships to create small…