Transportation Fleet Manager

POSITION SUMMARY

Under the leadership of the Director of Transportation, the position is responsible for ensuring the safe and economical usage of system-owned school buses and vans, planning, acquisition, maintenance, and repair scheduling, as well as staff oversight and assignment.

• High School Diploma or equivalent required
• Current CDL Class B License with P and S Endorsements
• Minimum of five (5) years of related experience
• Minimum of three (3) years of supervisory experience
• Experience in supervising the servicing and repairing of vehicles and equipment in a commercial, industrial, or municipal environment, and supervisory responsibilities or equivalent experience required

• Excellent communication and human relations skills in situations that require a high degree of sensitivity, tact, and diplomacy
• Excellent technical and organizational skills when using electronic record keeping and fleet management systems to manage fleet assets and monitor/report on statistical data
• Proficient in the use of a computer with the ability to understand and administer a computerized client/server fleet management system and a computerized fuel management system.
• Comprehensive knowledge of the principles and practices of fleet management, hazards and safety precautions of large-scale operations, business practices applicable to fleet management, budget and accounting principles and procedures, and preventive maintenance inspection methods and procedures
• Comprehensive knowledge of existing and proposed state, local, and federal laws, regulations, rules, and standards affecting vehicle use, maintenance, inspection, and specifications
• Expert ability to identify employee and stakeholders' concerns and address those matters appropriately and in a timely manner, establish effective working relationships, emphasize and demonstrate the department’s goal of customer service in all aspects of work.

• Provide guidance and oversight to the bus fleet and staff in support of the Office of Transportation’s mission and goals.
• Assist the director in the development of policies and regulations
• Provide leadership of the division’s school bus maintenance operation
• Assist the director in providing oversight in disciplinary matters, performance monitoring, and policy enforcement
• Work collaboratively with the Director to develop and establish policies relating to the acquisition, maintenance, and disposal of the school system's assets relating to transportation
• Manage the fuel tax reimbursement program
• Monitor overall compliance with local, state, and federal requirements relating to the operation, preventive maintenance, and special conditions of school buses and vans that may transport students
• Prepare and justify budget submission,s including the use of temporary employees and overtime; work with the financial analyst to ensure resources are allocated to areas appropriate for the economical and efficient operation of the division's fleet needs
• Develop specifications for use in purchasing standard fleet assets and major inventory items through the bid process
• Assist the director in modifying school bus specifications for contracted services
• Work with the director to determine replacement intervals and develop specifications for specialized fleet assets
• Coordinate purchase of new fleet assets
• Coordinate the sale of surplus fleet assets, ensuring all applicable regulations and procedures are followed in executing sales
• Respond and/or dispatch service personnel to emergency situations during and after normal work hours when required
• Coordinate and provide input concerning the yearly performance evaluation of assigned employees
• Place timely work orders into the fleet management information. (School Dude); enter work orders, research work history, and follow up when appropriate
• Provide a weekly summary report to the Director of Transportation regarding the status of the bus fleet and any changes in staffing
• Provide responsive, high-quality service to school board employees, representatives of outside agencies, and members of the public by providing accurate, complete, and up-to-date information in…