Administrative Associate - District Attorney Office

ADMINISTRATIVE ASSOCIATE - DISTRICT ATTORNEY OFFICE Job Description

Posted Thursday, January 29, 2026 at 7:00 AM

About La Crosse County : At La Crosse County, we are committed to creating a vibrant, safe, and inclusive community. Guided by our Strategic Plan, we focus on economic growth, environmental stewardship, affordable housing, and robust public services that enhance the quality of life for all residents.

• Wisconsin Retirement System (WRS) : A top-rated pension program.
• Affordable Insurance Premiums :
  Comprehensive health, dental, and vision coverage.
• Generous Paid Time Off :
  Vacation, sick, and 10+ paid holidays annually.
• Work-Life Balance :
  Flexible schedules and wellness programs.

Diversity, Equity, Inclusion, and Belonging (DEIB) : At La Crosse County, we believe that diversity strengthens our community. We are committed to fostering an inclusive workplace where all employees feel valued.

FLSA:
Non-Exempt. Employees in this position provide legal secretarial functions in the District Attorney's Office. Individual Administrative Associates within the department perform functions regarding a specialized area, such as Traffic, Juvenile, Bad Check Program, Domestic Abuse, Sexual Assault, Child Abuse, Misdemeanor and Felony cases, Subpoenas and backup for calendaring. Employees are selected and supervised by the District Attorney and Office Supervisor, and work under limited supervision in a high paced potentially stressful work environment.

• Demonstrate mutual respect, humility, and honesty in all interactions
• Speak up appropriately, even when expressing unpopular viewpoints
• Actively listen and remain open-minded to diverse perspectives

• Set clear goals and objectives to motivate self and others to achieve outcomes
• Seek new opportunities to improve processes and drive sustainable results
• Hold self and others accountable through consistent evaluation and monitoring

• Foster a collaborative environment that encourages knowledge sharing and growth
• Provide mentorship and support to help self and others reach full potential
• Recognize and leverage diverse strengths within self and team

• Understand and communicate a compelling vision that aligns with organizational goals
• Develop and execute comprehensive strategies to achieve long-term objectives
• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

• Navigate complex situations by considering multiple perspectives
• Adapt quickly to changes and uncertainties in the work environment
• Make critical decisions using analytical skills, experience, and input from others

• Communicate and collaborate effectively with stakeholders across the organization
• Influence others through coaching, consulting, and team-minded thinking
• Develop and sustain partnerships that create positive outcomes for all stakeholders

• Understand and address the needs and concerns of the community
• Drive initiatives that create positive impacts beyond the organization
• Show self-awareness and manage emotions effectively in challenging situations
• Seek and respond constructively to feedback, even in the face of setbacks
• Balance empathy with accountability when leading self and working with others

• Using a computer, types criminal and other complaints, opens files, types summons, notices to appear, notices to defense, search and arrest warrants, affidavits, briefs, memorandum of law, motions, agreements, letters and various other legal documents.
• Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format, syntax and content.
• Prepares and assembles materials, documents and exhibits for meetings, court appearances and hearings.
• Prepares electronic discovery for defense in timely manner.
• Composes routine correspondence.
• Obtains Department of Transportation Records.
• Enters information into specialized law enforcement database using knowledge of the legal system.
• Produces subpoenas for all court hearings as necessary. Schedules and cancels all witnesses as necessary, frequently and with little or no direction.
• Independently obtains schedules of needed Hygiene and Crime Lab Individuals and advises as appropriate.
• Operates standard office equipment such as calculators, duplicating machines, facsimile machines, telephones, scanner, dictation equipment, AV equipment, etc.
• In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.
• Physical Demands:
  Sits at desk, uses hearing, near vision and fingering for typing, word processing or…