Records Supervisor

Working for the City of Kyle

Building a career with the City of Kyle is more than a job‑it’s an opportunity to make a meaningful impact and help shape the future of one of Texas' fastest‑growing communities. Guided by our core values of Visionary Leadership, Integrity, Accountability, Transparency, and Teamwork, we strive to create a workplace where innovation and service thrive. Kyle is recognized as one of the best places to live, work, and raise a family—and we're committed to being the top employer in our region.

Under limited supervision, performs complex administrative and secretarial duties to facilitate the mission of the Kyle Police Department; performs duties under minimal supervision governed generally by broad instructions, objectives, and policies and involving frequently changing conditions and problems. The person selected for this position must be a self‑starter, have the ability to work with limited supervision, maintain confidentiality of obtained protected information, provide detailed records, and work a flexible schedule as needed.

The minimum starting rate is $55,931 - $69,074.79/Annually* + Competitive Benefits. (Eligible experience, education, and expertise may provide a greater starting base pay within the full pay grade)

Live well and thrive with benefits that support your health, future, and work‑life balance. Our package includes comprehensive medical, dental, and vision coverage, retirement plans, generous paid time off, and professional development opportunities.

100% Employer‑Paid Premiums for employee‑only coverage, including:

• Medical, Dental, and Vision Insurance
• Short‑Term Disability (STD)
• Long‑Term Disability (LTD)
• Basic Life Insurance (equal to 3x annual salary, up to $300,000)
• Plus, we cover a substantial portion of premiums for dependents, making family coverage affordable and accessible

• Plans, prioritizes, assigns, supervises, reviews, and coordinates the day‑to‑day activities of the Police Department’s Records Division including managing the maintenance, retrieval, protection, retention, and destruction of all police records; sets schedules and provides adequate staffing for the Records Division.
• Participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures.
• Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies. Evaluates and documents employee performance, including but not limited to periodic performance evaluations, corrective and disciplinary action, employee coaching, and regularly communicates this information with supervisors.
• Performs the more technical and complex tasks of the work unit including ensuring compliance with applicable rules and regulations of the Open Records Act/Freedom of Information Act, related to law enforcement records management.
• Interprets, applies, and enforces all current laws, regulations and procedures governing the security and processing of police records; trains sworn and non‑sworn personnel on changes in laws, systems, and resources available in records management; creates new or updates existing procedures and forms to comply with current laws and regulations.
• Performs office management duties; organizes, develops and implements procedures for executive various administrative assignments.
• Coordinates with City Attorney, Prosecutors and Judges, and other agencies as necessary.
• Serves as custodian of non‑personnel records. Appears in court on behalf of the department as required.
• Point of contact for the DPS, CJIS, and JJIS site, handling Juvenile and Non‑Disclosure information in all areas that does not conflict with the responsibilities of the TAC.
• Manages the maintenance, retrieval, protection, retention, and destruction of all police records; coordinates with staff the transfer of records to off‑site locations.
• Pr…