Records Specialist

Working for the City of Kyle

Building a career with the City of Kyle is more than a job—it's an opportunity to make a meaningful impact and help shape the future of one of Texas' fastest-growing communities. Guided by our core values of Visionary Leadership, Integrity, Accountability, Transparency, and Teamwork, we strive to create a workplace where innovation and service thrive. Kyle is recognized as one of the best places to live, work, and raise a family—and we're committed to being the top employer in our region.

Under general direction, performs complex clerical and technical work with a great deal of independence to facilitate the mission of the Kyle Police Department; performs specialized law enforcement and other criminal justice records data entry, maintenance, verification and retrieval duties in response to internal and external requests.

The minimum starting rate is $22.22 - $27.44/hour* + Competitive Benefits. Eligible experience, education, and expertise may provide a greater starting base pay within the full paygrade.

Live well and thrive with benefits that support your health, future, and work-life balance. Our package includes comprehensive medical, dental, and vision coverage, retirement plans, generous paid time off, and professional development opportunities.

100% Employer‑Paid Premiums for employee‑only coverage, including:

• Medical, Dental, and Vision Insurance
• Short‑Term Disability (STD)
• Long‑Term Disability (LTD)
• Basic Life Insurance (equal to 3x annual salary, up to $300,000)
• Plus, we cover a substantial portion of premiums for dependent, making family coverage affordable and accessible

• Performs office management duties; organizes, develops and implements procedures for executing various administrative assignments.
• Works closely with Records Supervisor; reviewing and processing expunction and sealing orders from the courts.
• Redact and/or review red actions of confidential records before releasing documents to the public.
• Redact and/or review red actions in juvenile sealings and expunctions.
• Prepares/receives correspondence, reports or other work products; notarizes documents.
• Reviews incoming correspondence for items of special interest to supervisors; determines when pertinent materials for files need to be attached based upon a thorough knowledge of program activities; composes departmental correspondence.
• Responsible for the maintenance and merging of official records and files of the department, including the Records Management System (RMS) and Computer Aided Dispatch System (CAD), online/internet systems, email service requests, and Open Records requests; departmental correspondence and other records/files as assigned.
• Prepares statistical reports, documents, and graphs. Handle all correspondence, written and electronic, regarding offense reports and criminal histories.
• Answers telephone greets the public, sends/receives facsimiles, provides and receives written and verbal information to the public, responds to citizen service requests; directs inquiries, complaints, and/or other requests to appropriate City department(s), employee(s) or official(s).
• Maintains utmost confidentiality as to City matters in dissemination of information.
• Responsible for petty cash fund.
• Generate and verify Uniform Crime Report; verify records, data and report summaries entered into the various departmental databases by staff.
• Prepare various printouts and reports for police staff, other City departments, the general public, and other agencies as necessary; respond to court orders.
• Attend and participate in training seminars and programs, continually keep abreast of changes in procedures, regulations and laws for record keeping.
• Oversee records destruction process; submit reports to Texas State Library.
• Collate and file a variety of reports, records, information and paperwork; participate in maintaining an up‑to‑date police records filing system; prepare photocopies; distribute material as appropriate; purge files.
• Read and categorize offense reports for transfer to the Uniform Crime Report (UCR) for the Department of Public Safety. Ensure that all reports…