Assistant Manager - Events

1. Client Visit & External Event Management   Respond promptly to all client visit and event requests, ensuring clarity in requirements.
Coordinate with relevant operations teams and vendors to execute event deliverables.
Oversee room preparation, including cleaning, standard boardroom setup, and floral arrangements.
Manage client logistics, such as ground transportation and visitor passes.
Coordinate F&B services, including food ordering based on client preferences, menu and name tents.
Gather post-event feedback and initiate improvements as needed.
Collate event-related costings based on actual consumption and seek necessary expense approvals.
Process vendor invoices and ensure timely payments.
Take proactive actions to address and rectify any shortfalls during or post-event execution.
2. Internal Event Coordination   Liaise with internal stakeholders to gather requirements and coordinate internal meetings and events.
Ensure the venue is cleaned, set up, and arranged according to event specifications.
Coordinate A/V support and entertainment requirements via vendors, ensuring timely delivery.
Manage and track vendor passes, pre-approvals, and purchase orders before confirming arrangements.
Collect internal client feedback post-event to support continuous service improvement.
Consolidate event costings and obtain approval for all expenses incurred.
Oversee invoice processing and resolve any billing discrepancies or delivery shortfalls.
Vendor & Soft Services Coordination   Work closely with facilities and soft services teams to ensure venue readiness, cleanliness, and guest comfort.
Maintain strong coordination with catering, security, and AV partners to ensure smooth event operations.
Monitor vendor performance and adherence to timelines, SLAs, and quality expectations.
Qualifications &

Experience:

Graduate in Hospitality Management, Event Planning, or Business Administration (preferred).
Minimum 2–4 years of experience in corporate event management or workplace experience roles.
Familiarity with vendor coordination, F&B services, and basic facilities management.
Key Skills &

Competencies:

Excellent organizational and multi-tasking skills with high attention to detail.
Strong communication and interpersonal abilities; capable of interacting with clients and leadership.
Ability to work under pressure and manage time-sensitive event requirements.
Proficient in Microsoft Office tools; experience with event planning software is a plus.
Proactive problem-solver with a focus on client satisfaction and service excellence.