Office Associate

About Us

Provide comprehensive administrative and secretarial support to the legal team, ensuring efficient documentation management, coordination, and day-to-day operational assistance to managers.

Key Responsibilities

Maintain, file, and systematically archive legal documents, contracts, and records (both physical and digital).
Draft routine correspondence, letters, and basic legal documentation as instructed.
Handle documentation, filing, and retrieval in compliance with internal and legal requirements.
Act as an associate to support legal managers with administrative and coordination tasks.
Manage travel arrangements including itinerary planning, flight bookings, hotel reservations, and related logistics for managers.
Coordinate meetings, maintain calendars, and assist with follow-ups when required.
Ensure confidentiality and accuracy in handling sensitive legal information.
Assistance with litigation management.
Coordination with external lawyer's officers, notarisation etc.

Requirements

Required Skills & Competencies

Excellent oral and written communication skills in English
Strong organizational and documentation skills.
Good drafting and written communication abilities.
Proficiency in document management and archiving systems.
Attention to detail and ability to handle confidential information.
Good coordination and time-management skills.

Qualification & Experience

Graduate in any discipline (additional qualification in secretarial practices or legal administration will be an advantage).
3–4 years of relevant experience in a legal department or similar administrative role.