Staff Accountant

The Staff Accountant is generally responsible for day to day fiscal activities, and is integral to ensure accuracy and timeliness of accounting activities and to maintain a sound financial control environment. The Staff Accountant reports directly to the Fiscal Manager and indirectly to the Accounting Controller and Chief Financial Officer.

• Performs cash reconciliations for active bank accounts by accurately comparing incoming and outgoing bank funds against general receipts and disbursements as well as credit card activity, recorded in the general ledger account.
• Resolves discrepancies identified during the reconciliation process.
• Acts as the independent accounting employee to review, verify, and initial the deposits and seal them in a secure banking deposit transmittal bag, followed by recording the deposits into the appropriate GL accounts.
• Verifies and approves receivables and/or payable invoices and journal entries.
• Provides coverage for Accounts Payable and Accounts Receivable functions.
• Performs the reconciliation between sub-ledgers and general ledgers of receivables and payables, and gather all backup documentation keeping with the agency’s policies.
• Generates routine and special reports, for monthly, quarterly and annual close processes.
• Performs grants journal entries, as needed followed by periodic reconciliation of grant accounts.
• Regularly verifies data entries in all GL accounts, and performs reclass journal entries, thereby maintaining the data integrity of the chart of accounts.
• Performs quarterly audits of petty cash, civil process transactions, investigative evidence funds and accounts payable transactions.
• Generates and provides accreditation unit with proof of compliance documentation as directed, ensuring it meets the accreditation requirements.
• Performs ad-hoc projects as requested by Fiscal Manager, Accounting Controller and/or CFO.
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public.
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers.
• Possesses sufficient knowledge and will correctly perform all the designated duties and assume all responsibilities as required in the absence of the co-worker or during periods of work overload in accordance with agency policy, procedures and supervisory direction.
• Responds to supervision, guidance, direction, and feedback in a receptive manner and in accordance with agency policies.
• Participates in training classes/seminars, designed to enhance job specific skills, knowledge, and abilities or to fulfill specific requirements.
• Follows all leave and attendance related policies/procedures, including, but not limited to arriving on time, working the entire shift, submission of vacation and personnel requests, notification to supervisor regarding absence from work due to illness or untimely incidents and notification of supervisor concerning overtime hours worked.
• Checks their assigned mailbox, telephone/electronic messages (email), responding to messages in a prompt and professional manner.