Bookkeeper

Bookkeeper & Property Accounts Administrator

Company Profile. The company runs a Supported Accommodation Scheme, a small Domiciliary Care Company and has a Property Portfolio, we have a small team of people to manage a variety of jobs, with the help of outside property agents. We are now looking for a person to add to that small team of personnel.

The successful Bookkeeper will be responsible To:
The Head of the Finance Department and The Company Director

Hours of Duty Part Time

Five days per week Monday to Friday - 9.00am to 4.00pm Salary (32.5 hours per week)

Main purpose of Bookkeeper role

We are seeking an experienced and well-organised individual to support the finance and property departments across our companies. The successful candidate will be highly motivated, possess excellent communication skills, and demonstrate strong attention to detail. The role requires the ability to work across both accounts and property management. A valid driving licence and access to a car are essential. You will work alongside another team member with similar skills and experience.

Bookkeepers Main Duties and Responsibilities

• Maintain a high standard of communication skills and attention to detail across all aspects of the role.
• Use Xero accounting software as a core requirement of the position. The company is transitioning from Sage 50 to Xero, therefore proven experience and confidence using Xero is essential. The role will support and maintain accurate financial records during and after the migration. If you do not have Xero accounting experience training will be sought.
• Produce and maintain Excel spreadsheets from scratch, with advanced knowledge of formulas, data input, reconciliation, and record-keeping, ensuring clear, accurate, and well-documented audit trails.
• Prepare monthly management accounts, including producing reports, financial summaries, and supporting schedules as required.
• Coordinate with outsourced payroll providers on a monthly basis, ensuring accurate input of hours, careful validation of data, and thorough cross-checking prior to submission.
• Draft professional letters and emails clearly and concisely. Experience with shorthand or audio typing would be beneficial but is not essential.
• Assist with marketing activities, working with agents to ensure properties remain fully occupied and supporting the marketing of vacant properties.
• Manage relationships with external contractors, including sourcing suppliers, obtaining and comparing quotes, and maintaining up-to-date spreadsheets of approved contractors for maintenance, repairs, electrical certificates, and property compliance matters.
• Confidently handle telephone communications, engaging directly with agents, contractors, and other stakeholders to progress tasks efficiently.
• Ensure strict confidentiality is always maintained in relation to financial, payroll, company, and tenant information.

Computer software we are currently using and or will be adopting

You must be excellent and very proficient and qualified on the following computer software which is currently in place.
• Excel Spreadsheets including being able to create formulas from scratch
• Sage 50, Xero Accounting or any accounting package
• Payroll software
• Microsoft Office
• Windows 10

• Free on-site parking
• Friendly, supportive team environment
• Open-door management approach
• Recognition for effort and contribution

• Stable, long-term role within a growing business

If this Bookkeeper role is of interest to you, please click apply now below.