Senior Technical Publications Specialist

Job Overview

We are seeking an experienced desktop publisher and document coordinator to lead both document production and document control functions. This role combines hands‑on publishing expertise with oversight of document management systems and compliance. You will be supported by a team of technical editors and report to the Technical Publications Manager. The ideal candidate will create high‑quality technical document templates while ensuring proper workflows, version control, and adherence to internal and client standards.

• Design, format, and publish complex documents ensuring consistency and professional quality.
• Develop and maintain templates, macros, and automation tools across Word, Excel, PowerPoint, InDesign, and Illustrator.
• Oversee document control systems, processes, and version control, ensuring compliance with APTIM SOPs and client guidelines.
• Manage document uploads, tracking, storage, and distribution using internal and client database systems.
• Ensure accuracy, completeness, and quality of technical documentation prior to submission.
• Coordinate document submissions, revisions, and responses with internal teams and external stakeholders.
• Train and support project teams on document formatting best practices, templates, and control procedures.
• Collaborate with project teams, technical writers, engineers, and managers to streamline documentation workflows.
• Continuously improve document production and control processes through technology and creative solutions.

• Minimum 5 years of combined document control and desktop publishing experience, preferably in government contracting or engineering environments.
• Expertise in Microsoft Word, Excel, PowerPoint, Adobe Illustrator, InDesign, and Acrobat Pro.
• Proficiency in macro creation, VBA scripting, and template building.
• Strong knowledge of document management systems, databases, and version control practices.
• Excellent organizational skills, attention to detail, and ability to manage multiple projects under strict deadlines.
• Strong communication skills and ability to collaborate across diverse teams.

• Knowledge of proposal and technical document production for government or DoD clients.
• Familiarity with Chicago Manual of Style or similar guidelines.
• Experience with large‑scale environmental remediation or construction projects.
• Experience with Mad Cap software or similar tools.
• Portfolio demonstrating previous work in formatting, templates, and document systems.

Interested candidates should submit a resume and cover letter highlighting relevant document control and publishing experience, including NAVFAC and NIRIS expertise. Work samples are a plus.

APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure.

For every challenge our clients face, there is an opportunity for APTIM to innovate a fit‑for‑purpose solution that will raise your organization or community to a new standard of excellence.

What you can expect from APTIM:

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• Dogged determination to deliver for our clients and communities
• A voice in making our company better
• Investment into your personal and professional development

As of the date of this posting, a good faith estimate of the current pay range for this position is $65,000 to $80,000 per year. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.

APTIM Federal Services, llc is committed to providing an extensive range of benefits that protect and promote the…