Financial Specialist: Department of Biomedical Engineering - UTK

Overview

Reporting to the Senior Business Manager, the Financial Specialist performs financial management, human resources support, and administrative duties that contribute to the effective operations of the department. This position ensures compliance with university and departmental policies, provides guidance to faculty and staff regarding fiscal procedures, and maintains accurate financial documentation. The role supports a wide range of activities that directly impact departmental functions and service to students, faculty, and staff.

The Financial Specialist supports departmental business operations by processing financial transactions, preparing and reviewing documentation, assisting with human resources workflows, and maintaining fiscal records. The position provides guidance to faculty and staff regarding financial policies and procedures, assists with budget related processes, and supports daily administrative activities. This role requires accuracy, professionalism, and a strong understanding of financial procedures to maintain compliance with university standards.

• Performs financial duties that include processing transactions, preparing financial documentation and reports, maintaining accurate fiscal records, monitoring accounts, and ensuring compliance with university policies.
• Reviews financial information, supports procurement activity, monitors balances, and assists with budget related tasks.
• Manages transaction preparation, reviews fiscal accuracy, and submits documents for approval to support departmental financial operations.
• Supports human resources responsibilities including personnel document preparation (such as I-9s and visas), assisting with employee workflows, and providing guidance regarding HR procedures.
• Supports recruitment-related documentation, personnel updates, and general HR administrative tasks and data entry.
• Assists with faculty tenure and promotion activities, effort certification processes, serves on search committees, and manages faculty searches.
• Provides administrative support by maintaining records, time tables, preparing reports, assisting with office processes, and ensuring smooth daily operations.
• Supports departmental leadership by assisting with documentation, responding to inquiries, preparing forms, and contributing to efficient workflow coordination.

• Required Qualifications
• Education:
  
  High school diploma or GED
• Experience:
  
  5 years of accounting, business administration, and HR management experience
• Knowledge, Skills, Abilities:
  • Knowledge of financial procedures and documentation requirements.
  • Knowledge of university level fiscal policies.
  • Skill in completing financial forms and maintaining accurate records.
  • Ability to understand and follow established procedures.
  • Ability to communicate professionally and work with faculty and staff.
  • Ability to organize work and complete tasks accurately.

• Education:
  
  Associate degree with 4 years of accounting and HR or business management experience, or a bachelor's degree with 3 years of accounting and HR or business management.
• Other licenses/certificates related to accounting, HR, or business.
• Experience:
  
  Experience in an academic environment; financial work history at a comprehensive research university; experience with SAP/IRIS, Cayuse, Banner; supervisory experience.
• Knowledge, Skills, Abilities:
  Knowledge of State and federal contract and grant financial requirements; working knowledge of UT fiscal and HR policies and procedures; knowledge of financial/personnel management applications such as Oracle/DASH; knowledge of personnel maintenance processes including hiring, I-9 e-verification, and USCIS (visa) processes.

• Location:
  
  Knoxville, TN
• Onsite

• UT market range: MR09
• Anticipated hiring range: $60,000 - $65,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

To express interest, please submit an application with the noted below attachments.

• Resume
• Cover Letter
• List of 3 Professional References

The Biomedical Engineering in the Tickle College of…