Title Clerk

Title Clerk Description

Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles.

• Processes all new and used vehicles for registration in the state in which they will be titled.

• Prepares tax and title documents.

• Submits all legal transfer work to the Department of Motor Vehicles.

• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.

• Checks for accuracy in the application and ensures that all information is complete.

• Prepares payoff checks for new vehicles and trade-ins.

• Bills out all dealer trades and prepares Certificates of Origin.

• Maintains a system to verify out-of-state titles.

• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.

• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.

• Prepares stock cards for new and used vehicles

• Posts vehicle sales and purchases.

• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.

• Processes yearly renewal of dealer tags in conjunction with comptroller.

• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.

• Cross-trains others to handle title clerk daily responsibilities.

• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures and issues a written memo to managers and all sales personnel whenever regulations change.

• Directs title runner in daily routines.

• Maintains a professional appearance and a neat work area.

• High school diploma or general education degree (GED); or one to three months related experience and /or training; or equivalent combination of education and experience

• Ability to communicate effectively verbally in one-on-one situations to customers and other associates

• Valid driver’s license with acceptable driving record

• Computer literate and must be able to learn Company software