Sr Administrative Assistant Job Knoxville area,Tennessee USA,Administrative/Clerical

Job Description

The purpose of this job is to provide high-level administrative support for department management/senior management, exercising confidentiality, tact and diplomacy.

Essential Functions

Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed

Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments

Collaborate with supervisors to resolve administrative challenges and improve department processes and practices

Update and maintain databases, various spreadsheets and generate reports as needed

Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager

Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports

Mentor and support less-experienced members of the administrative team

Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports

Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)

Qualifications

High school diploma or equivalent certificate required
Associate or bachelor’s degree preferred
Minimum four years’ progressive experience working in an office setting supporting management/senior management required
Advanced MS Office skills required
Adobe Acrobat skills required
Experience using electronic calendars to schedule meetings, appointments and other functions
Knowledge of company products and offerings
Excellent written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information ethically and responsibly
Ability to organize, prioritize and complete work with a high degree of detail and accuracy
Ability to take initiative, lead delegation of work and mentor team
Ability to multitask and meet deadlines in a fast-paced, dynamic environment
Ability to communicate and interact effectively with different levels of the organization
General office work requiring sitting or standing for long periods of time
Able to lift 30 lbs.

Additional Information

Nation-wide Medical Plan/Dental/Vision
401(k) Flexible Spending Accounts
Adoption Assistance
Tuition Reimbursement
Weekly Pay

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