Administrative Coordinator - Dean’s Office; Knoxville

Overview

Hiring Salary: $21.69/Hourly

Market Range: 08

The Administrative Coordinator 1 provides administrative support to executive level positions by preparing reports, handling information requests, and operations of the Knoxville Dean's office.

• Maintains the appointment schedule by planning and scheduling meetings, conferences, and teleconferences.
• Read, research, and routes correspondence; drafts letters and documents; collects and analyzes information; initiates telecommunications.
• Prepares reports by collecting and analyzing information.
• Reconciles ledger for the Dean's office and provides information to departmental administrative staff to reconcile department ledger.
• Manages the travel process for executive level positions.
• Manages the Graduate School of Medicine (GSM) third floor facility operations coordinating maintenance and service requests.
• Documents all monthly meetings with the Department Chairs to include minutes and actions thereof.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text data and graphs as requested by the Dean and Assistant Dean.
• Serves as main point of contact for guests, service providers, deliveries, general inquiries for the GSM third floor.
• Performs other duties as assigned.

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of office experience; OR Associate’s Degree and three (3) years of office experience; OR a combination of related college coursework and work experience equal to five (5) years.

• Ability to work with all levels of the organization.
• Knowledge of Word and Excel.
• Exemplary planning and time management skills.
• Ability to multitask and prioritize daily workload.
• High level of verbal and written communication skills.

This position may occasionally be required to work evenings.