Administrative Assistant

Job Description

• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record‑keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I‑9, verifies I‑9 documentation and maintains I‑9 files.
• Submits online investigation requests and assists with new‑employee background checks.
• Reconciles benefits statements.
• Assists with processing of terminations.
• Assists with the preparation of the performance review process.
• Responsible for assisting recruitment and interview processes for three companies. Tracks status of candidates in HRIS and responds with follow‑up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested by the director of HR.
• Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new employee files.
• Processes mail.
• Performs other related duties as assigned.
• Maintains 5S and safe operations by adhering to safety procedures and regulations.

Compensation: $35k - 45K

Exact compensation may vary based on several factors, including skills, experience, and education.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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• 3-5 years of experience as an Office Administrative Assistant or related role
• Microsoft Excel
• Bilingual - Spanish (Preferred)