Senior Administrative Assistant

Senior Administrative Assistant

Tennessee - Knoxville

43507

Successful candidate will be required to work 100% in the office.

Check out this video and find out why our team loves to work here! Join Us! CDM Smith – where amazing career journeys unfold. Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co‑workers are invested in you and your success.

Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it’s a priority that the company takes good care of you and your family. Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee.

We value passionate individuals who challenge the norm, deliver world‑class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

CDM Smith has an immediate need for a Senior Administrative Assistant to manage the daily needs of the office, working 5 days a week in our Knoxville, TN office.

• Working as the person responsible for the office activities running well and efficiently, including but not limited to, providing support to office staff, developing and editing reports, scheduling meetings and travel, monitoring, ordering, and organizing supplies, maintaining office equipment, ordering hardware equipment, setting up workstations, and helping onboard and support new hires.
• Completing project document format reviews of work produced by office staff for quality control purposes, including verifying formatting details are used correctly, updating and applying the approved styles, or applying the approved template.
• Providing production support (e.g., formatting, printing, binding), including client deliverables, while ensuring the highest quality standards and client service are maintained, both internally and externally.
• Assisting office staff with various reports and communications, such as monthly project reports and meeting minutes, and planning and coordinating meetings and events.
• Providing excellent support and service to the technical staff, office leaders, clients, vendors, colleagues, and others.
• Maintaining the organization and maintenance of records, files, and correspondence.
• Preparing and scheduling activities such as internal business meetings, client or third-party appointments, and general office events, including scheduling conference room use and catering needs.
• Assisting in updating and maintaining multiple calendars and tracking facility and equipment assignments.
• Preparing complex and confidential letters, technical memoranda, and reports for professional and managerial staff review and action.
• Assisting in additional administrative duties as required.

• High School diploma or equivalent.
• 4 years of related experience.
• Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands.
• Equivalent additional directly related experience will be considered in lieu of a degree.

• Previous experience working in the engineering and consulting industry is highly desirable, in mid‑to large‑sized corporate office management.
• Knowledge of Adobe Pro or Bluebeam is strongly preferred.
• Basic knowledge of PowerPoint.
• Client service mentality with the ability to support all levels in the organization.
• Strong organizational and communication skills.
• The ability to handle multiple tasks while maintaining quality control under tight deadlines.
• Notary certification a plus.

5%

Good knowledge in the use of Microsoft Office and Adobe or Bluebeam. Good communication skills, attention to detail, and the ability to work as a team player and with…