Administrative Services Assistant

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Administrative Services Assistant 2

Education and Experience:

Graduation from an accredited college or university with a bachelor's degree and experience equivalent to two years of professional full-time staff work.

Substitution of Education for

Experience:

Additional graduate coursework from an accredited college or university in public or business administration or other acceptable field may be substituted for the required experience, on a year‑for‑year basis, to a maximum of two years.

Substitution of Experience for

Education:

Qualifying full‑time increasingly responsible sub‑professional experience, paraprofessional, or professional experience may be substituted for the required education, on a year‑for‑year basis, to a maximum of four years.

Under general supervision, is responsible for professional staff work of average difficulty in relieving an executive of administrative detail; and performs related work as required. An employee in this class performs a variety of general and special assignments in relieving an executive of administrative detail. This role is ideal for a strategic thinker, an organized multitasker who can anticipate needs before they arise, and is trusted to operate with independence, discretion, excellence and a high degree of professionalism.

• Create time by managing calendars and keeping schedules focused and on target.
• Performs a variety of general staff administrative duties to support program operations.
• Drive clarity by aligning communications and logistics so every detail is on point.
• Tracking follow‑ups, maintaining pace, and pushing priorities forward.
• Consults with director to determine costs, time, resources, and/or materials needed to complete an initiative.
• Monitors orders, employee time, and inventory of supplies.
• Assists in special assignments.
• Entering data into electronic databases to ensure accurate processing and record keeping.
• Using electronic office productivity software (MS Word, Excel) to perform daily tasks.
• Pulling relevant information from electronic databases.
• Maintaining account entries in electronic databases to ensure accurate record keeping.
• May be responsible for making travel arrangements and ordering office supplies as needed.

• Resourcefulness
• Customer Focus
• Organizational Savvy
• Instills Trust
• Drives Engagement
• Knowledge
• Clerical
• Communications and Media
• Customer and Personal Service
• Computer Software

• Active Learning and Listening
• Learning Strategies
• Mathematics
• Monitoring
• Judgment and Decision Making
• Typing
• Keyboarding
• Telecommunications
• Customer Service

• Mathematical Reasoning
• Written Comprehension
• Speech Clarity
• Speech Recognition
• Standards

A valid driver's license is required for this position.

• Seniority level:
  Mid‑Senior level
• Employment type:
  
  Full‑time
• Job function:
  Other
• Industries: IT Services and IT Consulting