Title Clerk

Join to apply for the Title Clerk role at Lexus of Knoxville
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Processes car deals. Verifies costs for the accounting department, including the costs of reconditioning and equipment add-ons, and handles the legal transfer of documents for the Department of Motor Vehicles.

• Processes all new and used vehicles for registration in the state in which they will be titled.
• Prepares tax and title documents.
• Submits all legal transfer work to the Department of Motor Vehicles.
• Verifies that funds have been collected and the correct lienholder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information is complete.
• Prepares payoff checks for new vehicles and trade‑ins.
• Bills out all dealer trades and prepares Certificates of Origin.
• Maintains a system to verify out‑of‑state titles.
• Compiles and maintains a complete list of all outstanding title work; reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of the month.
• Signs over titles for all wholesalers who have paid in full; prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Prepares stock cards for new and used vehicles.
• Posts vehicle sales and purchases.
• Processes/registers all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
• Processes yearly renewal of dealer tags in conjunction with comptroller.
• Stays abreast of title regulations; attends seminars held by local licensing bureaus and any available training on title regulations.
• Cross‑trains others to handle Title Clerk daily responsibilities.
• Conducts periodic training sessions for F&I managers and sales personnel regarding title regulations and procedures; issues a written memo to managers and all sales personnel whenever regulations change.
• Directs title runner in daily routines.
• Maintains a professional appearance and a neat work area.

• High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
• Ability to communicate effectively verbally in one‑on‑one situations to customers and other associates.
• Valid driver’s license with an acceptable driving record.
• Computer literate and must be able to learn company software.

• Entry level

• Full‑time

• Other

• Motor Vehicle Manufacturing