Accounts Payable Supervisor

Phillips & Jordan, Inc. (P&J), a Phillips Infrastructure Holdings, Inc. company, is a certified woman‑owned, heavy civil and power infrastructure contractor established in 1952. P&J is a proven innovator, a proven leader, and a proven solution in the industry. We have built a reputation for taking on some of the most challenging, difficult projects and successfully completing them on, or even ahead of schedule.

P&J employs a top‑notch workforce, and we are always in need of new employees who are dependable professionals with experience in the construction industry. We are seeking safety conscious individuals who have a positive, can‑do attitude, work well with others, and want to advance their careers.

Join the P&J team today and become a valued member of our company.

The Accounts Payable Supervisor supports the strategic direction of the accounts payable function by overseeing day‑to‑day invoice processing operations, mentoring staff, and ensuring compliance with company policies and financial standards. Positioned between administrative staff and upper management, this role plays a critical part in maintaining timely, accurate, and compliant payment cycles, while serving as a liaison between vendors, internal departments, and leadership.

The Accounts Payable Supervisor assists with process improvement initiatives and supports the Accounts Payable Manager with department planning and reporting functions.

Supervisors may be considered for advancement based on demonstrated leadership, accuracy, and process efficiency. Candidates with relevant supervisory experience may be evaluated for wage placement based on their qualifications.

• Supervise daily operations of the accounts payable team, ensuring timely and accurate invoice processing and payment disbursements.
• Review invoices and supporting documentation for compliance with company policies and internal controls.
• Support month‑end close activities, including reconciliations and preparation of accounts payable accruals.
• Assist in maintaining and improving internal procedures for vendor setup, payment approvals, and documentation compliance.
• Train and mentor accounts payable staff, promoting development and adherence to best practices.
• Monitor team performance, provide constructive feedback, and report escalated issues to the Accounts Payable Manager.
• Work closely with procurement, project, and finance teams to ensure consistent communication and proper coding of expenditures.
• Assist with the review and audit of expense reports, credit card transactions, and petty cash activities.
• Provide oversight of vendor communications, responding to escalated inquiries and resolving disputes.
• Identify opportunities to improve efficiency and accuracy in the accounts payable process and recommend solutions to leadership.
• Assist with audit preparation and support, ensuring accuracy and timely submission of required documentation.
• Perform other duties as assigned to support department operations.

• Solid knowledge of accounts payable procedures, GAAP principles, and financial controls.
• Strong supervisory skills and ability to lead by example in a fast‑paced environment.
• Excellent attention to detail, time management, and organizational skills.
• Proficiency in Microsoft Office Suite (especially Excel) and accounting systems.
• Experience with Viewpoint Spectrum preferred.
• Ability to communicate clearly and professionally with internal and external stakeholders.
• Proven ability to troubleshoot and resolve vendor and payment issues.
• Commitment to process improvement and department efficiency.

• High school diploma or GED required;
  Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Minimum of four years of experience in accounts payable or general accounting, including at least two years in a supervisory or lead role.
• Office‑based position with standard business hours.
• May require extended periods of sitting and use of computer systems.
• Frequent interaction with other departments…