Program Administrator; Lazaridis - Graduate
Job in
Waterloo, Kitchener, Ontario, Canada
Listing for:
Wilfrid Laurier University
Full Time
position
Listed on 2026-02-27
Job specializations:
-
Administrative/Clerical
Business Administration, Office Administrator/ Coordinator, Administrative Management
Job Description & How to Apply Below
Position: Program Administrator (Lazaridis - Graduate)
Location: WaterlooPosition Summary
The Lazaridis School of Business & Economics develops leaders with skills in management and economics for a rapidly changing and complex global environment. It seeks to advance knowledge and practices in these fields by supporting both theoretical and applied research. Further, the Lazaridis School strives to serve business and its community by fostering mutually beneficial alliances with leaders at local, national, and international levels.
The incumbent is responsible for various accountabilities related to supporting program logistics, faculty support, and event planning activities for the Lazaridis School’s Business graduate programs.
The incumbent reports to the Manager of the Business Graduate Programs Office for the Lazaridis School.
This position has a university-wide mandate and is based at the Waterloo Campus. The incumbent provides services to all campuses, requiring regular interpersonal interactions and collaboration with departments at the Waterloo, Brantford, and Toronto Campuses. Special attention is given to ensure equitable service delivery across all locations.
The normal hours of work are 8:30 am to 4:30 pm, Monday to Friday. Flexibility in hours will be required, including evening and/or weekend to ensure the accountabilities of the position are completed. These accountabilities may include, but are not limited to, travel, meetings, events, and deadlines. When possible, the manager will adjust the work schedule so that no more than 35 hours are worked in a week.
This position may have a flexible work arrangement allowing the incumbent to work both from home and the office according to a term schedule set by the supervisor.
Accountabilities
Program Logistics Support
Coordinates the creation and maintenance of courses within the learning management system (currently Bright Space from Desire2
Learn and called myLearning
Space at Laurier).Coordinates the midterm scheduling process to ensure a conflict-free schedule.Coordinates student assessments. (e.g. comprehensive exams, tests, student presentation)Coordinates the hiring, training, oversight, and payment of Graduate Teaching Assistants, Instructional Assistants, and Proctors.Coordinates the collection and inputting of grades.Coordinates other program logistics. (e.g. bookings, class visits, onboarding material, etc …)Maintains program and course email distribution lists.Facilitates communication between student cohorts and faculty members.Maintains relevant pages on the Lazaridis School’s web properties.Faculty Support
Orders copies of textbooks and other instructional supplies.Coordinates the start of each term including the collection of course syllabi.Coordinates the collection of course assignments.Coordinates the collection, processing, and return of midterms and final exams.Assists faculty members with basic administrative tasks.Advises faculty on processes and procedures, and provides orientation as necessary.Event Planning
Coordinates the logistics for events including the budgeting, scheduling, room bookings, catering, furniture setup, and technology needs (e.g. orientations, competitions, graduations, etc …).Coordinates the logistics for guest speakers and other dignitaries including travel plans, hotels, payments, and reimbursements.Drafts and distributes communications related to the event, ensuring university communication standards.Reconciles all expenses related to the event.Collegiality and Professionalism
Supports Wilfrid Laurier University’s values, vision, mission, and strategy.Supports and assist colleagues within the Lazaridis School during high-pressure times to ensure that the business of the School is completed on time, including, support with events and reports.Provides back-up for the Office Assistant.Maintains confidentiality around programs, reports, and budgets.Stays current on the most recent and relevant legislation, policies, best practices, literature, and software, related to the accountabilities and qualifications of the position.Ensures that the supervisor is kept up-to-date on all important items related to the position through electronic or in-person communication and seek…
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