Executive Assistant
Job in
Kitchener, Ontario, Canada
Listing for:
Robert Half
Full Time
position
Listed on 2026-01-21
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin
-
Business
Office Administrator/ Coordinator
Job Description & How to Apply Below
Our client is a Canadian based company, headquartered in Waterloo, Ontario. They design and deliver large-scale projects across North America. The culture is professional, collaborative, and fast-paced, with a strong emphasis on practical problem-solving and continuous improvement. You’ll support a small group of senior executives and play a key role in how they plan, communicate, and execute priorities. This is a hands-on position that blends traditional Executive Assistant responsibilities as a true business partner.
Responsibilities
Manage complex calendars for multiple senior leaders, coordinating internal and external meetings across time zonesOrganize virtual and in-person meetings, ensuring logistics and materials are in placeArrange travel itineraries, accommodations, and ground transportationSupport inbox and priority management by flagging key items and keeping actions movingDraft, proofread, and format documents, presentations, and correspondencePrepare agendas, compile pre-read materials, and track follow-up actionsHelp design and maintain effective workflows, including meeting rhythms and communication flowsSupport planning and delivery of leadership meetings, customer visits, and eventsAct as a professional point of contact for internal and external stakeholdersWhat we’re looking for
5 +years of experience as an Executive Assistant or in a senior administrative role supporting senior leadersProven ability to manage complex calendars, travel, and competing prioritiesStrong proficiency with Microsoft 365 tools (Outlook, PowerPoint, Excel)
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