Facility Maintenance Manager

Overview

Facility Maintenance Manager

General Statement of Job
Plans, organizes, directs, and supervises the operations and personnel of the Facilities Maintenance Division for the City. Establishes goals, priorities, and plans to ensure efficient and effective maintenance of City-owned facilities. Ensures full compliance with all applicable laws, regulations, policies, procedures, safety requirements, and performance standards. Provides leadership and direct supervision to facilities inspectors, facilities admin staff and the maintenance supervisor;

evaluates performance, provides training and guidance, and reviews subordinate work for quality, accuracy, and completeness. Coordinates division activities with other departments, contractors, and external agencies as needed. Assists in the development and administration of the division budget, monitors expenditure, and recommends improvements to operations, processes, and asset management practices. Performs related duties as required. Reports to the Assistant Director of Public Works and Engineering.

• Essential Functions:
  
  Oversees facilities maintenance projects, ensuring compliance through plan review or other methods with all applicable codes, laws, policies, and standards of quality and safety.
• Serves as the City's Facilities Maintenance Manager on construction and maintenance projects. Develops plans and specifications and prepares periodic project status reports; negotiates and monitors contracts. Directs the work of contractors/vendors and performs site inspections to ensure project compliance with specifications, facility assessments contracts, schedules, codes and standards of quality and safety. Approves pay requests.
• Supervises Facilities Maintenance staff. Supervisory duties include instructing; assigning, reviewing, and planning work of others; maintaining standards; coordinating activities; allocating personnel; recommending the selection of new employees; acting on employee problems; recommending employee transfers, promotions, discipline and discharge.
• Implements and coordinates the City's facilities preventive maintenance (PM) program.
• Directs, oversee, and maintains maintenance staff schedules and responsibilities as they pertain to the successful implementation of the PM program.
• Performs planning, research, scheduling, financial analysis, and reporting facility maintenance/improvement/repair projects for the City of Kissimmee's Facilities.
• Participates in contract negotiations and manages and reviews project development in relationship to original plans. Issues Notice-to-Proceeds to contractors, work orders to contractors, and consultants.
• Ensures projects are within approved budget and assures professional service agreements and construction contract amounts satisfy budgets; regulates approved expenditures and processes change order requests through the appropriate channels for approval. Reviews and verifies work completed by vendors/contractors for the purposes of expediting final payment in accordance with the contract.
• Prepares a project schedule/timeline and manages that timeline to assure that projects are completed within the agreed upon schedule;
  Coordinates any work to be done with the department representatives and outside resources and monitors progress of that work.
• Assists with budget development, suggests options or strategies to approach project and acts as department liaison between the department and outside resources.
• Conducts periodic administrative audits of City of Kissimmee supplies, equipment and outside services in order to consolidate purchasing efforts, recommend newly improved and more cost-effective product/service options and establish consistency for purposes of maintenance and operation.
• Develops standards and guidelines for the care and maintenance of City of Kissimmee facilities including functionality, security, public safety, and aesthetic presentation, and is responsible for implementing the standards and guidelines.
• Oversees work order system (Asset Essentials), including monitoring the progress and completion of assignments.
• Coordinates activities with other City departments, developers, engineers, contractors, and regulatory agencies.
• Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed. Provides technical assistance to other staff members.
• Receives and responds to inquiries, concerns and complaints from City employees, and divisions regarding division activities and projects.
• Operates a vehicle and a variety of equipment such as a computer, calculator, two-way radio, telephone, fax machine, etc.
• Interacts and communicates with various groups and individuals such as the immediate supervisor, other City department heads and employees, subordinates, engineers, developers, utility companies, contractors, County government departments, regulatory personnel, business leaders, consultants,…