Temporary Senior Capital Projects Coordinator

Job Summary

The Senior Capital Projects Coordinator performs advanced engineering, architecture, construction management and project management responsibilities. This senior-level professional position plans, budgets, and schedules all aspects of more complex, and/or highly visible capital improvement and other City Funded/sponsored projects; administers consultant contracts; coordinates design reviews, environmental reviews, coordinates property and permit acquisition; coordinates building and contract awards; oversees construction management teams; and monitors project closeouts.

This class is distinguished from the Capital Projects Coordinator by the complexity, controversial nature, and/or high visibility of the type of assigned projects. Projects assigned at this level generally have City Manager, Council, and/or significant public interest, and project budgets tend to be larger than most capital projects. The Senior Capital Projects Coordinator is a resource to their peers and is considered a technical expert.

Upon demonstrating that they have obtained a Professional Engineer license, an employee in the Senior Capital Projects Coordinator classification will progress to the Project Engineer classification.

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:

• Coordinates and/or attends planning meetings to determine objectives, program plan and projects scopes.
• Develops and negotiates schedules for design and construction, monitors and coordinates activities of contractors, consultants, committees, community organizations, and users during construction.
• Coordinates consultant selection process. Prepares negotiates and administers consultant agreements.
• Develops contract and project specifications and negotiates contracts for design and construction of projects.
• Coordinates review of design and construction work performed by consultants and contractors.
• Monitors and evaluates project construction and costs to ensure timely progress, and ensure compliance to specifications and budgetary restrictions.
• Reviews and clears for approval contractor payments.
• Prepares and processes change orders.
• Verifies accuracy of product and service invoices and project accounting.
• Coordinates project closeout and budget reconciliation and evaluation.
• Plans capital improvement and other City funded/sponsored projects by preparing necessary documents, providing description of project objectives, participant responsibilities, project description and project methodologies.
• Prepares reports, correspondence, advertisements, and official documents.
• Oversees the planning and development of citizen participation plans to inform and explain project objectives and answer questions from the public, media and other agencies.
• Performs other related duties of a comparable level/type as assigned.
• Provides technical support for negotiation of interagency or local agreements
• Prepares cost and scheduling analysis reports for multiple projects and acts as technical resource to others on project schedule and budget.
• Makes presentations to elected officials, community groups and general public on projects.
• Acts as project lead for assigned projects from conception to implementation.
• Assist in the development of the six-year CIP through various tasks including participation in the master planning of facilities, grant procurement, and project scoping and estimating of individual projects.
• Assists the CIP Group in the coordination, development and completion of the individual CIP projects within established performance measures.
• Fosters a positive and supportive work environment; promotes diversity, equity, inclusion, and belonging in the workplace, contributing to an environment of respectful living and working in a multicultural society.

• Represents CIP group on City service teams.
• Perform other duties, as assigned.
• Performs functions as assigned in the City's emergency response plan in the event of an emergency.

• Knowledge of multiple disciplines related to assigned capital projects (such as engineering, architecture, landscape architecture, environmental regulations).
• Knowledge of cost benefit analysis.
• Knowledge of legislative process.
• Knowledge of supervisory techniques and principles.
• Knowledge of negotiations.
• Knowledge of strategic planning.
• Knowledge of synthesizing multiple budgets.
• Knowledge of working with elected officials and the public.
• Advanced knowledge of planning techniques and principles.
• Advanced knowledge of project management techniques and principles.
• Advanced…