Office Administrator

Make Your Expertise Matter at the Center of Construction Operations

If you are an organized, detail-driven professional who enjoys being the operational hub of a construction office, this role offers the opportunity to make a meaningful impact in a collaborative, fast-paced environment.

As the Office Administrator, you will serve as the first point of contact for the office while providing critical administrative and accounting support to leadership and project teams. This role is ideal for someone who takes pride in accuracy, accountability, and being relied upon to keep day-to-day operations running smoothly. You will work closely with the President, Controller, and Project Managers, supporting both office operations and active construction projects.

The Office Administrator reports directly to the President and serves as a central support resource for the office. This is an in-person role based in Kirkland, Washington, and is often the first interaction visitors, vendors, and partners have with the company.

The position supports leadership, accounting functions, and project teams, requiring strong organizational skills, discretion, and the ability to manage multiple priorities. While the role has defined responsibilities, there is opportunity to grow into additional duties over time based on performance and interest.

Office and President Support

• Serve as the first point of contact for those entering the office and calling the general phone line
• Provide administrative support to the President, including recruiting coordination and general office tasks
• Manage office supplies and support day-to-day office operations
• Maintain a professional, welcoming office environment

Controller and Accounting Support

• Support Accounts Payable and Accounts Receivable processes
• Manage credit card receipts and expense documentation
• Maintain filing systems and document storage
• Assist with safety compliance documentation and tracking
• Provide Human Resources support, including
  • Timecard tracking
  • New hire paperwork
  • Tracking office keys, storage keys, and Good to Go passes

Project Management Support

• Maintain and update access databases
• Provide administrative support to Project Managers and project teams
• Assist with project closeout binders and documentation
• Support vendor setup within accounting systems
• Track L&I subcontractor documentation
• Manage Certificates of Insurance and related compliance records

• 5 or more years of administrative support experience
• High personal standards for accountability, commitment, and work ethic
• Strong attention to detail and organizational skills
• Experience supporting accounting processes and working with accounting software
• Proficiency with Microsoft Office products
• Excellent written and verbal communication skills
• Ability to support multiple leaders and priorities in a team-oriented environment
• Construction industry experience preferred but not required

• Frequent standing, walking, and sitting
• Occasional lifting and carrying up to 20 pounds
• Ability to work at a computer or desk for extended periods
• Ability to use standard office equipment

• Hourly pay range of $27 to $35 per hour, based on experience
• Employer-paid 401(k)
• Health insurance
• Full-time, in-office role with a stable 40-hour workweek

• Central, highly trusted role supporting leadership and project teams
• Direct visibility into construction operations and business processes
• Opportunity to expand responsibilities over time
• Collaborative, in-person work environment
• A culture focused on integrity, accountability, and pride in the work