Rota Co-Ordinator - Medicine & Urgent Care Division

Overview

A Vacancy at Mersey and West Lancashire Teaching Hospitals NHS Trust.

An exciting opportunity has come available for a Rota Co‑ordinator in the Medical and Urgent Care division.

The postholder will have overall operational responsibility for ensuring that the Medicine & UEC Division has sufficient medical cover to meet service demand.

The post holder will work closely with the Medicine & UEC Division management and clinical teams to ensure that all medical rotas with the division are EWTD and new deal compliant and produced in a timely and efficient manner utilising both existing and temporary staff in the most appropriate and cost effective manner.

The successful post holder will have overall responsibility for ensuring that the Care Group has sufficient medical cover to meet the service demands. You will work closely with Medical and Urgent Care Group Management and Clinical teams to ensure that all medical rotas within the Care Group are compliant and produced in a timely manner, utilising both existing and temporary staff in the most appropriate and cost-effective manner.

You will provide an efficient service to the Trust, ensuring robust plans are in place to develop and improve the administrative role in line with new medical rota practices. This role is challenging and demanding and will require excellent time management, interpersonal and organisational skills.

Merely a concise statement of the role and its expectations remains.

• Design, prepare and publish the medical on‑call rota, inclusive of POD Rota within the Medicine & UEC Division within agreed timescales.
• Support the design and maintenance of medical on‑call rotas, inclusive of POD Rotas, in line with the relevant medical terms and conditions of employment and the needs of the service.
• Coordinate the provision of medical cover to provide short, medium and long‑term solutions including medical cover out of hours across the Medicine & UEC Division.
• Work closely with staffing solutions, HR to indicate any temporary medical locum cover required once all alternative options have been exhausted.
• Adhere to all trust and nationally agreed rules / terms and conditions around the use of bank and agency staff.
• Monitor the use of annual and study leave for all doctors ensuring that the correct level of cover is provided at all times, including the arrangement of cover during examination and junior doctor rotation.
• Be the main point of contact for all junior doctors rotating to trust including the coordination of the bleeps and attend Grand Round and other relevant induction sessions.
• Liaise with staffing solutions, HR to arrange payment for any additional sessions undertaken inclusive of all medical grades.
• Escalate complex queries to Associate Directorate Manager / Assistant Directorate Manager.

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

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