Fire Alarm Project Manager Oliver Fire Protection & Security

Headquarters:
501 Feheley Dr. King of Prussia, PA 19406

Regional Office:
24 Cokesbury Rd, Suite 9 Lebanon, NJ 08833

This role is responsible for managing fire alarm installation and fit-out projects, ensuring they meet customer expectations while maximizing profitability. Success is achieved through proactive planning, effective communication with all stakeholders, and the ability to manage multiple priorities concurrently.

Key objectives include completing projects within or under budget, maximizing profit margins, ensuring full compliance with contract requirements, and delivering total customer satisfaction.

Safety and installation quality are paramount.

The Project Manager serves as the primary point of contact for general contractors, electrical contractors, owners, and developers, and is the key representative responsible for overall contract fulfillment.

• Review the booking package received from Sales. Meet with the salesperson and designer to review the project scope.
• Schedule a project kickoff meeting with Sales, Design, Operations Supervisor, and other relevant stakeholders when necessary.
• Introduce yourself to all project stakeholders and clearly communicate responsibilities, scope of work, timelines, and expectations.
• Ensure projects are progressing according to the established schedule.
• Identify and pursue change order opportunities in coordination with the Sales representative. All change orders must be estimated, proposed in writing, and approved whenever possible before work begins.
• Notify the Operations Supervisor of technician requirements for each project.
• Participate in weekly scheduling meetings with the Operations team to review active job statuses. Release and coordinate material orders with the Operations Coordinator and arrange delivery with the Warehouse Supervisor.
• For projects utilizing Oliver installation labor, conduct a pre-start site visit and ensure necessary tools and materials are ready for mobilization.
• Attend job site meetings as needed.
• Provide timely billing breakdowns for AIA and monthly invoicing. Coordinate closely with the Operations Coordinator to ensure timely billing.
• Assist the Accounts Receivable department with collections when necessary.
• Draft all key correspondence regarding time extensions, liability protections, or other critical project-related issues.
• Regularly review job cost sheets to identify variances from the estimate and implement corrective actions or understand factors contributing to increased efficiency.
• Submit updated contract status sheets monthly to the Accounting Department for WIP (Work in Progress) calculations.
• Ensure technicians complete and submit all close-out documents promptly upon job completion.
• Coordinate all final project close-out documentation with the Operations Coordinator.
• Review and verify all costs before closing the project and assist with any necessary cost transfers.
• For larger projects, conduct a project wrap-up meeting with Design, Superintendent, and Sales

• Required: High School Diploma or equivalent
• Preferred: College or Technical School Degree
• Experience: Minimum 3 years in the fire alarm industry
• Certifications (Preferred but not required):
  • NICET Level 1 in Fire Alarm Systems
  • OSHA 10 Certification