Legal Assistant

Job Overview

At Stevens & Lee, the Legal Assistant plays a vital role as an administrative team member supporting a group of attorneys with the shared goal of providing exceptional service to our valued clients.

• Submit Conflict Checks, open new client matters and create New Business Memos as directed by attorneys.
• Work with various court systems processing paperwork and e-filings, running docket reports, and maintaining docket search charts.
• Partner with the firm's Finance Department to produce monthly attorney billing; process and submit check requests and complete attorney expense reports.
• Draft legal documents, prepare letters, correspondence, reports, and presentations as needed; proofread and ensure accuracy of all materials.
• Make red actions, conduct bates numbering, and compile document productions.
• Assist with litigation by preparing for court hearings, scheduling depositions, assembling binders and exhibits.
• Coordinate attorney calendars, set-up meetings, conference calls, and make travel arrangements.
• Manage all incoming and outgoing U.S., certified and Fed-Ex mail per attorney request.
• Welcome clients and greet visitors with a helpful, positive, and professional attitude.
• Answer direct-line phone calls in a professional manner and route as necessary.
• Work as a team with other law firm support personnel to ensure all tasks and assignments have been completed.

• Ability to communicate professionally and interact effectively with all levels of personnel.
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Flexibility and ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.

• Bachelor's degree or equivalent relevant work experience.
• Minimum of three years of experience as a legal assistant at a law firm, professional services firm, or corporation.
• Proficiency in Windows-based software and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.

The firm is not accepting resumes from search firms for this position.

Job Type: Full-Time- 40 Hours/week

FLSA Classification: Non-Exempt

Reports To: Human Resources

Job Location: Valley Forge, PA

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.