Business Development Coordinator

Overview

The Business Development Coordinator provides essential administrative, coordination and operational support to the Heads of BD Transactions and BD TA and their respective teams. This role ensures smooth functioning of day-to-day operations, enabling senior leaders to focus on strategic activities and cross-functional enterprise tasks. It serves as a central point of organization, communication and logistical support across the broader BD function.

• Executive Support for BD Leadership — Provide high-quality executive assistance to the Heads of BD Transactions and BD TA, including complex calendar management, travel arrangements, correspondence management, meeting scheduling and expense reconciliation.
• Coordinate confidential communications, meeting preparation, briefing materials and document organization for senior-level engagements and governance forums.
• Team & Operational Coordination — Support operational needs across the BD Transactions and BD TA teams, including tracking team priorities, coordinating deadlines, maintaining shared calendars and managing team logistics.
• Assist with the planning and delivery of regular and ad-hoc team meetings, workshops, offsites, training sessions and events.
• Document & Process Management — Prepare, format, proofread, and organize documents, presentations, status updates, and internal communications required for BD activities.
• Maintain shared systems, departmental files, collaboration sites, and document repositories to ensure accessibility and version control.
• Governance & Meeting Support — Assist in the coordination of BD-related governance meetings, including agenda development, scheduling, stakeholder communication and capturing action items.
• Support the organization of diligence sessions, negotiation meetings and cross-functional BD reviews by managing logistics and preparing materials.
• Stakeholder Interface & Communication — Serve as a point of contact for internal and external stakeholders, ensuring timely responses, professional communication and appropriate routing of requests.
• Support cross-functional engagement by coordinating meetings across R&D, Legal/IP, Finance, Strategy, Commercial and Regulatory partners.
• General Administrative Support — Handle vendor coordination, purchase orders, invoices and administrative compliance activities as needed.
• Support onboarding of new BD team members, including access setup, induction materials and orientation scheduling.

• High School Diploma or equivalent vocational or technical training
• Certificates, qualifications or training in business administration, office management or project coordination (preferred).
• 3-5 years of experience in administrative, coordination or executive support roles.
• Experience supporting senior leaders in a corporate, scientific, pharmaceutical or global environment (preferred).
• Demonstrated ability managing complex scheduling, international travel, and high-volume administrative workflows that cross multiple time zones and geographies.
• Comfort working in fast-paced, matrixed teams with multiple stakeholders.
• Exposure to or experience supporting Business Development, Corporate Development, Commercial or R&D teams is strongly preferred.
• Strong organisational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy and quality in document preparation and administrative tasks.
• Ability to handle confidential information with professionalism and discretion.
• Proficiency with Microsoft Office Suite, collaboration tools and digital workplace systems.
• Strong interpersonal skills and ability to work effectively with internal and external stakeholders.
• Proactive, reliable and service-oriented mindset.
• Understanding of Business Development workflows and ability to coordinate activities related to evaluations, transactions, negotiations, cross-functional meetings or governance processes
• Operate in a fast-paced, global, matrixed environment requiring coordination with stakeholders across time zones and geographies.
• High frequency of remote collaboration using…