Project Coordinator

Project Coordinator – Hotels & Refurbishment Based in Kilmarnock, Scotland

Spencer Richardson is proud to be partnering with a leading hospitality business to recruit a Project Coordinator to support the delivery of refurbishment and development projects across their growing hotel portfolio.

This is an exciting opportunity to join a fast-paced, quality-led business delivering refurbishment and fit-out projects within live hotel environments.

Reporting to the Property Director, you will play a key role in ensuring projects are delivered on time, within budget and to brand standards.

You will be responsible for:

• Coordinating hotel refurbishment and fit-out projects
• Acting as the central point of contact between contractors, suppliers, site teams and internal stakeholders
• Chasing contractors for quotes, lead times, progress updates and snagging completion
• Supporting tender processes and comparing contractor and supplier quotes
• Procuring small wares, fixtures, fittings and equipment (FF&E)
• Raising and tracking purchase orders in line with company procedures
• Monitoring budgets and identifying risks, overspends or savings opportunities
• Maintaining project documentation, trackers and cost reports
• Supporting snagging, handover documentation and project close-out

We’re keen to speak with candidates who have:

• Proven experience as a Project Coordinator (ideally within hospitality, hotels or leisure)
• Strong procurement and purchasing experience
• Experience supporting refurbishment or fit-out projects
• Confidence managing contractors and suppliers
• Excellent organisational and administrative skills
• Strong attention to detail
• The ability to manage multiple projects simultaneously

Experience working on live hospitality sites and familiarity with hotel operations and FF&E purchasing would be advantageous.

If you’re an organised, commercially aware Project Coordinator who thrives in a fast-moving environment, I’d love to have a confidential conversation. Drop me a message or email at