Project Coordinator - KSA

Description

We are looking for a Project Coordinator to play a vital role in performing project coordination between stakeholders, project logistics management, periodic financial reporting, timesheet collection, invoicing, follow‑ups, internal audits, team & customer coordination, and maintaining records.

• Collection of Timesheets from resources & getting a review from the Global Lead/Administrator.
• Formatting and development of a Timesheet from data collected from the site lead.
• Coordination with the Project Administrator for the initialization of timesheets and follow‑up for timely submission.
• Getting all supporting documents cleared by the customer for invoicing purposes.
• Follow‑up from the Accounts Department for timely submission of the invoices.

• Keeping a record of all employee data, contact details, emergency contact number & all associated documents.
• Coordination with GRO and the Logistics Team for  and related matters.

• Follow‑up with GRO for contract validity assurance.
• In‑country onboarding of new hires (PPE, third‑party training, coordination with third‑party vendors, etc.).
• Induction / de‑induction / pre‑mob orientations.
• CV bench & talent hunt (assistance to manager & HR mutually).

• One visit per month on site to see the team, generate a team report, and submit it to management.
• Submission of project asset inspection & health report.
• Service availability, monitoring lost days calculation.
• Keeping and monitoring the record of the journey management plan for all teams.
• Job safety review & all safety documents to be kept updated as per the client’s requirements.

• Sending bi‑weekly reports of progress to management.
• Compliance with project SOP and company policy.
• Support for grievance management.
• Facilitating the team manager & site lead for day‑to‑day tasks.
• Coordinating with vendors and third‑party suppliers to expedite related tasks.
• Facilitating hiring and interview of resources.

• Bachelor’s degree in Business Management / Finance or related field.
• Minimum of 1 to 3 years experience in a similar role.
• Nationality:
  Saudi.
• Strong Excel spreadsheet skills and a demonstrable understanding of how to extract and analyze management information from the core.
• Knowledge in producing management accounts and demonstrating an aptitude for understanding budgets/forecasts.
• Ability to handle multiple tasks in parallel.
• Strong interpersonal skills.
• Strong English communication skills.