Project Coordinator - KSA

We are looking for a Project Coordinator to play a vital role in performing project coordination between stakeholders, project logistics management, periodic financial reporting, timesheet collection, invoicing, follow‑ups, internal audits, team & customer coordination, and maintaining records.

• Collection of Timesheets from resources & getting a review from the Global Lead/Administrator.
• Formatting and development of Timesheet from data collected from site lead.
• Coordination with the Project Administrator for the initialization of timesheets. Follow up for timely submission.
• Getting all the supporting documents cleared by the customer for invoicing purposes.
• Follow up from the Accounts Department for timely submission of the invoices.

• Keeping a record of all employee data, contact details, emergency contact number & all associated documents.
• Coordination with GRO and Logistic Team for  and related matters.

• Follow up with GRO for contract validity assurance.
• In‑country onboarding of new hires (PPE, third‑party training, coordination with third‑party vendors, etc.).
• Induction / De‑induction / Pre‑mob orientations.
• CV bench & talent hunt (assistance to manager & HR mutually).

• One visit per month on site to see the team and generate team report and submit to management.
• Submission of project assets inspection & health report.
• Service availability, monitoring lost‑days calculation.
• Keeping and monitoring the record of the journey management plan for all teams.
• Job safety review & all safety documents kept updated as per the client’s requirement.

• Sending biweekly reports of progress to management.
• Compliance with project SOP and company policy.
• Support for grievance management.
• Facilitating the team manager & site lead for day‑to‑day tasks.
• Coordinating with vendors and 3rd‑party suppliers to expedite related tasks.
• Facilitating in hiring and interview of resources.

• Bachelor’s degree in Business Management / Finance or related.
• Minimum of 1 to 3 years experience in a similar role.
• Nationality:
  Saudi.
• Strong Excel spreadsheet skills and a demonstrable understanding of how to extract and analyse management information from the core.
• Knowledge in producing management accounts and demonstrating an aptitude for understanding budgets/forecasts.
• Ability to handle multiple tasks in parallel.
• Strong interpersonal skills.
• Strong English communication skills.