Judicial Assistant - Circuit Court

JUDICIAL ASSISTANT - CIRCUIT COURT -

Agency: State Courts System

Requisition No: 867579

Date: Jan 2, 2026

Working Title: JUDICIAL ASSISTANT - CIRCUIT COURT -

The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical support to the assigned circuit court judge’s office. The position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The position works independently under general supervision, according to some procedures, developing work methods and sequences.

• Prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings, and conferences; and assists attorneys with procedures on filing motions and hearing dates.
• Attends pretrial and case management conferences to assist with scheduling of trials, scheduling of hearings, and managing docket.
• Provides organizational support for the judge’s caseload, including preparing orders; docketing jury instructions and a list of pending cases; ordering jurors; coordinating in‑house services, such as interpreters; and reviewing case files for accuracy, format compliance, and completeness prior to submitting files to the judge.
• Screens telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel or agency; or takes messages.
• Composes and/or edits correspondence, memoranda, directives, notices, orders, e‑mails, and other documents observing strict confidentiality.
• Prepares yearly financial disclosure forms; makes travel arrangements and processes travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits for assigned judge.
• Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge.
• Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case‑related issues.
• Coordinates with Department of Corrections to ensure inmates appear at scheduled hearings/court events, as requested by attorney or judge.
• Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying.
• Handles motions and pleadings, including contacting parties to set hearings where necessary and preparing necessary orders; prepares draft orders; and edits and proofreads final orders, and assures that appropriate attachments are incorporated as exhibits when necessary.
• May conduct limited case law research using an electronic database.
• Attends staff and other professional meetings to exchange information.
• Attends technical or professional workshops or seminars to improve professional skills.

High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.

Four years of related work experience.

Notary Public or be able to obtain a Notary Public Commission within three months of hire.

• Great working environment
• Growth and Development Opportunities
• Medical, Dental, Vision + other supplemental insurances offered through the State of Florida
• Sick + Vacation Paid Time Off
• Paid Holidays
• Membership with Florida State Retirement System (Pension or Investment)
• State of Florida Tuition Waiver Program
• Employee Assistance Program
• Basic Term Life $25,000 (Free to Employee)
• Free Parking
• A supportive, collegial legal environment

Take the next step in your career—and make your workplace your paradise!

To apply for position openings, please review and comply with the instructions in the specific job posting. All applicants must submit a complete and current original application packet to be considered for the advertised vacancy. Please be advised that applying for a vacancy does not guarantee an interview or employment with the Sixteenth Judicial Circuit. Prior…