Judicial Assistant - Circuit Court

Salary Range

$47,746.68

The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical support to the assigned circuit court judge’s office. The position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The position works independently under general supervision, according to some procedures, developing work methods and sequences.

• Prepares and maintains the judge’s court and professional calendar; schedules and coordinates motions, hearings, and conferences; and assists attorneys with procedures on filing motions and hearing dates.
• Attends pretrial and case management conferences to assist with scheduling of trials, scheduling of hearings, and managing docket.
• Provides organizational support for the judge’s caseload, including preparing orders; docketing jury instructions and a list of pending cases; ordering jurors; coordinating in‑house services, such as interpreters; and reviewing case files for accuracy, format compliance, and completeness prior to submitting files to the judge.
• Screens telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel or agency; or takes messages.
• Composes and/or edits correspondence, memoranda, directives, notices, orders, e‑mails, and other documents observing strict confidentiality.
• Prepares yearly financial disclosure forms; makes travel arrangements and processes travel reimbursement vouchers for conferences and meetings; tracks CLE/CJE credits for assigned judge.
• Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge.
• Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case‑related issues.
• Coordinates with Department of Corrections to ensure inmates appear at scheduled hearings/court events, as requested by attorney or judge.
• Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail; performing data entry; ordering office supplies; maintaining files/records; faxing; scanning; or photocopying.
• Handles motions and pleadings, including contacting parties to set hearings where necessary and preparing necessary orders; prepares draft orders; and edits and proofreads final orders, and assures that appropriate attachments are incorporated as exhibits when necessary.
• May conduct limited case law research using an electronic database.
• Attends staff and other professional meetings to exchange information.
• Attends technical or professional workshops or seminars to improve professional skills.

Education
Refers to job‑specific training and education that is recommended for entry into the position. Additional relevant experience may substitute for the recommended educational level on a year‑for‑year basis.
High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.

Experience
Refers to the amount of related work experience that is recommended for entry into the position, which would result in a reasonable expectation that the person can perform the required tasks. Additional relevant education may substitute for the recommended experience on a year‑for‑year basis, excluding supervisory experience.
Four years of related work experience.

Equal Opportunity Employer
The Sixteenth Judicial Circuit is an equal opportunity employer that actively pursues and hires a diverse workforce. We do not discriminate on the basis of nor manifest by words or conduct, bias or prejudice based on race, color, religion, age (40 or older), sex (including gender identity, sexual orientation, and pregnancy), national origin, language, marital status, socioeconomic status, or disability or genetic information, which does not preclude performance of essential job functions, and reasonable accommodation(s) is provided, as necessary and judicious.
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